Front Desk Admin

The front desk candidate plays a vital role in our Acupuncture clinic—setting the tone for our workplace and ensuring seamless operations. If you’re organized, tech-savvy, and genuinely people-oriented, you may be the perfect fit.

What You'll Do

• Be the Face of the Organization
  Greet and welcome guests, clients, and team members with warmth and professionalism, ensuring a positive first impression.
• Manage Communications
  Answer, screen, and direct incoming calls and emails. Assist with correspondence and support staff across departments 
• Keep the Front Desk in Order
  Maintain welcoming and tidy reception areas and 4 treatment rooms fully stocked with necessary supplies, and coordinate treatment rooms as needed.
• Support Administrative Functions
  Support team member with insurance verification process, manage office inventory and supplies utilizing a practice management software, and assist with photocopying, scanning, filing, and data entry tasks.
• Coordinate Schedules
  Maintain appointment booking calendar, assist with  logistic support, and help coordinate front-desk-related bookings.

Who We're Looking For

• Tech-Savvy
  Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfortable with basic office equipment—printers, scanners, phones.
• Organized & Detail-Oriented
  Able to multitask, manage time effectively, and keep workflows running smoothly without compromising accuracy.
• Excellent Communicator
  Strong verbal and written communication, with a friendly, professional, and approachable demeanor .
• Customer Service Champion
  Warm, helpful, and adaptable in interactions — capable of handling inquiries and unexpected situations with grace.

Nice-to-Haves

• Previous experience in front desk, reception, or admin roles (1–3 years).
• Familiarity with scheduling systems, EHR systems, or process improvements .

Why Join Us

• Impactful Role: You'll be the warm welcome and reliable point person for everyone who enters our workplace.
• Collaborative Environment: Work alongside a supportive team, with room to learn and grow.
• Balanced Responsibilities: Engage in both task-oriented duties and meaningful guest-facing interactions.

How to Apply

Please send your resume and a brief cover letter explaining how your background highlights your computer, organization, and people skills to: luvandwisdom@hotmail.com  by August 25, 2025. We’d love to hear why you’d shine in this role—and any relevant achievements or experiences you'd like to highlight.