What are the responsibilities and job description for the Assistant Office Manager position at Acumen?
MUST LOVE DOGS :) (We have an office dog that will be at work everyday.)
For the perfect candidate we will be including 100% coverage of medical insurance for the employee. If no health insurance is required pay is negotiable.
Job Summary
We are seeking a dynamic and organized Assistant Office Manager to join our team! In this vital role, you will support the smooth operation of the office by overseeing administrative functions, managing schedules, coordinating vendor relationships, and assisting with human resources tasks. Your energetic approach and exceptional communication skills will help foster a productive and welcoming environment. This position offers an exciting opportunity to develop your leadership abilities while ensuring the office runs efficiently and effectively every day.
Responsibilities
- Assist in managing daily office operations, including front desk duties and multi-line phone systems to ensure seamless communication.
- Coordinate scheduling for meetings, appointments, and events, ensuring calendars are up-to-date and conflicts are minimized.
- Help oversee human resources functions such as onboarding new staff, maintaining employee records, and supporting training & development initiatives.
- Manage bookkeeping and basic accounting tasks using QuickBooks or similar software, including invoicing, expense tracking, and payroll processing.
- Assist with office budgeting, purchasing supplies, filing documents, and maintaining organized records to support administrative efficiency.
- Supervise clerical staff when applicable, providing guidance on office procedures and fostering a team-oriented environment.
Qualifications
- Proven experience in office management or administrative roles within a professional setting.
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Excellent communication skills—both verbal and written—with professional phone etiquette.
- Experience with schedule coordination.
- Familiarity with QuickBooks for bookkeeping and payroll processing is preferred.
- Demonstrated supervisory experience or team management capabilities.
- Knowledge of human resources practices, vendor management, and basic budgeting principles.
- Prior experience in small business office management or similar environments is a plus but not required. Join us to be part of a vibrant team dedicated to operational excellence! Your proactive attitude and attention to detail will make a meaningful impact on our office’s success while providing opportunities for growth and development in a lively work environment.
Pay: $25.00 - $30.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $25 - $30