What are the responsibilities and job description for the Maintenance Manager position at Active Generations?
For more than 50 years, Active Generations has been a trusted leader in supporting adults through wellness programs, essential services, and meaningful community connections. With a growing team across multiple locations, we continue to evolve and expand our impact while staying grounded in our mission.
Our work centers on creating environments where people can thrive—physically, socially, and emotionally. Through wellness and nutrition programs, caregiving services, and opportunities for connection, our team works together to promote active lifestyles and overall well-being. We’re guided by teamwork, compassion, and adaptability, and we’re looking for individuals who want their work to have genuine purpose and lasting impact.
SUMMARY:
As the Maintenance Manager, you will oversee the daily operation, safety, and upkeep of Active Generation’s facilities, equipment, and grounds across all locations. This role ensures the buildings remain clean, functional, and compliant with applicable safety and regulatory standards while supporting a welcoming environment for members, participants, staff, and visitors.
ESSENTIAL FUNCTIONS:
- Oversee daily maintenance operations across all Active Generations facilities, ensuring buildings, equipment, and grounds remain safe, clean, functional, and welcoming.
- Recruit, train, supervise, and support maintenance staff while collaborating with outsourced cleaning teams to promote safety, accountability, and high-quality work practices.
- Plan, schedule, and execute preventive maintenance, inspections, and repairs for building systems (HVAC, plumbing, electrical, mechanical, and structural), prioritizing work orders to maintain smooth operations.
- Conduct routine facility inspections; perform minor repairs directly and coordinate vendors or contractors for specialized services, projects, and renovations—ensuring quality, timeliness, and cost control.
- Manage maintenance budgets, expenses, supplies, tools, and equipment inventory to support efficient and sustainable facility operations.
- Maintain accurate maintenance, safety, and regulatory records while ensuring compliance with applicable local, state, federal, environmental, and life-safety requirements.
- Support emergency preparedness and response, including on-call availability, hazard identification, incident prevention, and seasonal responsibilities such as snow removal, lawn care, and grounds maintenance.
- Coordinate facility readiness for programs, services, and events, including room setups and collaboration with internal teams to meet operational and member needs.
- Lead maintenance projects to completion on time and within budget while contributing to continuous facility improvement across locations.
EDUCATION & EXPERIENCE:
- High School Diploma or GED.
- Valid driver's license and an acceptable driving record are required.
- HVAC Certification, Certified Facility Manager (CFM) or other trade-related credentials preferred.
KNOWLEDGE, SKILLS & ABILITIES:
3-5 years of progressive experience in building maintenance, facilities operations, or property management, including supervisory or lead responsibilities preferred. Working knowledge of HVAC, plumbing, electrical, mechanical systems, and general building repair. Experience managing vendors, contractors, maintenance schedules, and facility projects strongly preferred. Knowledge of OSHA standards, life-safety codes, and preventive maintenance practices is required, or the ability to obtain it within a reasonable timeframe.
PHYSICAL REQUIREMENTS & WORKING CONDITIONS:
- Regularly required to stand, walk, bend, stoop, kneel, crouch, crawl, and climb stairs or ladders while performing maintenance and inspection duties.
- Frequently lift, carry, push, or pull materials and equipment weighing up to 50 pounds; occasional team lifting or mechanical assistance may be needed for heavier items.
- Use hands and arms to operate tools, equipment, and machinery requiring manual dexterity and coordination.
- Have sufficient visual acuity and hearing to identify safety hazards, read technical information, and respond to alarms or emergency situations.
- May need to work evenings, weekends, or on-call hours to respond to facility needs, emergencies, or seasonal conditions such as snow removal.
- Work is performed across multiple Active Generations locations and may require local travel between sites.
This in-person role involves frequent interaction with members, participants, staff, volunteers, and vendors across multiple locations, with moderate noise levels, frequent interruptions, and shifting daily priorities. Work is performed indoors and outdoors, with exposure to weather, temperature changes, dust, noise, cleaning agents, and maintenance equipment; appropriate safety training and personal protective equipment (PPE) are provided. The environment is fast-paced and team-oriented, requiring strong attention to safety, service quality, and the maintenance of welcoming, functional spaces. Participation in meetings, training, emergency preparedness, and professional development is expected, and schedules are adjusted as needed to meet facility, seasonal, or emergency demands.
LEADERSHIP & MANAGEMENT:
Reports to: Nutrition and Facilities Manager
Direct reports: Maintenance Techs
ACCOMMODATION:
Active Generations is committed to providing equal employment opportunities and complying with the Americans with Disabilities Act (ADA). Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Applicants or employees who require accommodation during the application or employment process should contact Human Resources.