Action Care Coordinator (Healthcare Referral & Documentation Coordinator)

Description

Action Seating & Mobility – Tulsa, OK

Full-time | Monday–Friday | 8:00 AM – 5:00 PM

$19–$23/hour training growth pathway

Make a real difference behind the scenes in patient care

At Action Seating & Mobility, our team helps patients regain independence through customized mobility equipment. The Action Care Coordinator (ACC) plays a critical role in making that happen by coordinating documentation, referrals, and communication between providers, therapists, insurers, and patients.

This Role Is Ideal For Someone With Experience In

referral coordination

prior authorizations

therapy scheduling

medical intake

case coordination

insurance verification workflows

If you’ve supported complex healthcare paperwork or multi-step patient processes, this position is a strong match.

Requirements

What you’ll do

You’ll manage the flow of documentation that allows patients to receive medically necessary mobility equipment. Responsibilities include:

• Coordinating patient referrals from intake through completion
• Verifying insurance eligibility and documentation requirements
• Requesting physician and therapist paperwork
• Tracking missing documentation and preventing delays
• Communicating with ATPs, clinicians, billing teams, and patients
• Maintaining accurate workflow tracking logs
• Supporting audit-ready patient records (HIPAA compliant)
• Assisting with scheduling coordination tied to equipment evaluations
• Monitoring case progress and follow-ups
  
  

This is a coordination role—not a front-desk position.

Strong candidates often come from backgrounds such as

• Referral Coordinator
• Therapy Scheduler (PT / OT / ST)
• Prior Authorization Specialist
• Medical Intake Coordinator
• Case Management Support
• Imaging Authorization Staff
• Home Health Intake
• Specialty Clinic Scheduling Teams
  
  

Experience with insurance workflows and provider documentation is especially valuable.

What Helps Candidates Succeed In This Role

We look for people who:

• Stay organized across multiple active cases
• Follow documentation through to completion
• Communicate confidently with clinics and providers
• Track deadlines and missing paperwork
• Adapt quickly in fast-moving healthcare workflows
• Enjoy solving problems and helping patients move forward
  
  

Experience with EMR systems, referral tracking tools, or insurance portals is helpful.

Qualifications

Required:

• High school diploma or GED
• At least 1 year of healthcare administrative experience
• Experience verifying insurance OR coordinating referrals OR scheduling evaluations
• Strong attention to detail and follow-through
  
  

Preferred (but Not Required)

• Prior authorization experience
• Therapy or specialty clinic scheduling
• Case coordination exposure
• DME or mobility equipment familiarity
  
  

We provide training in Complex Rehab Technology workflows.

Why join Action Seating & Mobility

You’ll be part of a mission-driven team helping patients regain independence and mobility every day.

We Offer

• Structured training in a growing healthcare specialty
• Career pathway into advanced coordination roles
• Exposure to clinical mobility equipment processes
• Supportive cross-department team environment
• Stable weekday schedule (no weekends)
• Medical, dental, vision, and 401(k)
  
  

A Quick Note About Fit

This position is best suited for candidates who enjoy tracking documentation, coordinating providers, and managing multi-step healthcare workflows rather than traditional reception-only responsibilities.

If that sounds like your background, we encourage you to apply.