Administrative Coordinator

Action Engineering is a growing, fast-paced organization with a friendly, supportive culture. We are seeking a highly organized, responsive, and proactive Administrative Coordinator to support our internal team and operations. The ideal candidate thrives in a dynamic environment, takes initiative, and brings a detail-oriented mindset. This role reports directly to the Director of Business Execution. This role will work consistent core hours (9am-3pm MT) with regular on-site work at our office in Lakewood, Colorado.

This role requires availability 30-40 hours per week and will be eligible for our competitive health, retirement, and paid time off benefits.

Task & Responsibility Expectations

• Liaise and support internal reporting (Excel) and administrative tasks for the operations, accounting, and leadership teams
• Assist with data entry within various company software systems (scheduling, project set-up, employee set-up, time entry review)
• Support team members with administrative needs as needed
• Assist with scheduling, coordination, and organization of employee travel and company events
• Support administrative office needs such as processing mail and supply orders

Experience and Education

• Experience in an administrativeor office coordination role (3-5 years minimum)
• Software experience must include deep comfort with technology, with proficiency in the Microsoft Office Suite (email, file sharing, and calendar scheduling). Experience with QuickBooks Online, HubSpot, and ClickUp is a plus.
• Excellent organizational skills, time management, and communication skills (3-5 years minimum)
• Excellent attention to detail
• Strong experience organizing and reserving travel and events (at least 3-5 years)
• Comfortable with occasionally moving equipment or materials weighing up to 50 pounds
• Bachelor’s degree preferred

Compensation

• $28 to $36 per hour, non-exempt
• Eligible for bonuses based on company profitability and individual performance

*No robots are invited to apply. If you are a living human, please let us know in your application and you will go to the top of this list!

Equal Opportunity Employer

Action Engineering, LLC is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity, national origin, age (40 or over), disability, genetic information, pregnancy, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. Action Engineering, LLC complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Michelle Nordwald, COO.

Pursuant to Action Engineering’s contractual obligations with U.S. Department of Defense contractors (including possible access to their facilities and computer systems), the applicant must be a U.S. Citizen. You will be required to show proof of employment eligibility as required by the U.S. Citizenship and Immigration Services. Employment is contingent upon the successful completion of a background check.

Pay: $28.00 - $36.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Due to Action Engineering’s work with U.S. Department of Defense contractors and with the International Traffic in Arms Regulations (ITAR), there are heightened employment eligibility requirements including work authorizations and citizenship. Would this be an issue for you?
• Would anything prevent you from working consistent core hours (9am-3pm MT)?

Education:

• Bachelor's (Preferred)

Experience:

• Office: 3 years (Required)
• Microsoft Office: 5 years (Required)

Language:

• English (Required)

Location:

• Lakewood, CO 80228 (Required)

Work Location: Hybrid remote in Lakewood, CO 80228

Salary : $28 - $36