Quality Document Control Specialist

The Document Control Specialist manages controlled documents within a regulated quality system to ensure they are accurate, current, properly approved, and compliant with applicable quality and regulatory standards. This role works closely with Quality Assurance and cross‑functional teams to support audit readiness, maintain effective document control processes, and uphold data integrity across the organization.

Responsibilities

• Manage the full document lifecycle, including creation, review, approval, revision, distribution, and archival of controlled documents.
• Maintain consistent document formatting, numbering, version control, and naming standards across all controlled documents.
• Ensure only current, approved documents are available at points of use and remove outdated versions from circulation.
• Coordinate document change requests and track approval workflows to ensure timely and compliant updates.
• Track revision histories, effective dates, and document status to maintain accurate and complete document records.
• Remove obsolete documents from active use and maintain archives in accordance with defined retention requirements.
• Maintain traceability between documents, records, and change controls to support compliance and audit readiness.
• Manage quality records, including training records, batch records, Device History Records (DHRs), and Device Master Records (DMRs) as applicable.
• Support internal and external audits by retrieving, organizing, and providing requested documentation promptly and accurately.
• Monitor document control metrics and support management review activities by providing relevant data and reports.
• Provide guidance and training to document authors and employees on document control procedures, standards, and best practices.
• Maintain confidentiality and data integrity of sensitive information handled within the document control system.
• Provide administrative support to Quality leadership as needed, including preparation and organization of quality documentation.

• High school diploma or GED required.
• 1–3 years of experience in document control or working within a regulated environment.
• Strong understanding of document control, change management, and records retention practices.
• Working knowledge of ISO and FDA quality system requirements preferred.
• High attention to detail with strong organizational and time‑management skills.
• Ability to manage multiple documents, tasks, and priorities in a fast‑paced environment.
• Proficiency in Microsoft Word, Excel, Outlook, and document management systems.
• Strong written and verbal communication skills.
• Ability to learn new software and systems quickly and effectively.

• Some college education preferred.
• Experience working within a Quality Management System (QMS).
• Experience supporting audits and interacting with auditors.
• Familiarity with quality records such as training records, batch records, DHRs, and DMRs.
• Demonstrated ability to collaborate with cross‑functional teams, including Quality Assurance, manufacturing, and warehouse personnel.

This is an office‑based role with regular use of computers and standard office equipment in a structured, quality‑focused environment. The position includes some interaction with manufacturing or warehouse areas to support document and record needs. The role requires the ability to sit, stand, and walk throughout the day, as well as lift up to approximately 35 pounds as needed. The work setting emphasizes compliance, organization, and collaboration to maintain a robust quality system and support ongoing audit readiness.

Job Type & Location

This is a Contract to Hire position based out of Ventura, CA.

The pay range for this position is $26.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Ventura,CA.

This position is anticipated to close on May 27, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $26 - $29