Project Coordinator

Job Description

The Project Coordinator supports the successful delivery of construction projects through comprehensive project administration and jobsite support. This role manages key project documentation, tracks schedules and permits, and ensures safety and compliance requirements are met. The Project Coordinator works closely with estimators, project managers, field personnel, and external stakeholders to improve workflow and project execution in a highly visible, collaborative office environment.

Responsibilities

• Assist with Requests for Information (RFIs) and progressively take ownership of managing them throughout the project lifecycle.
• Support and eventually manage submittals, ensuring timely preparation, review, and tracking of all required documents.
• Track and update project schedules to reflect current progress, milestones, and changes.
• Assist with change orders by helping prepare, track, and document all scope, cost, and schedule modifications.
• Track permits and ensure all required approvals are obtained and kept current for each project.
• Manage closeout documentation, including assembling and organizing closeout packages and ensuring all required materials are submitted.
• Support estimating efforts by providing administrative assistance, documentation, and coordination as needed.
• Deliver project documents and materials to job sites as needed to support field operations.
• Coordinate with field personnel to follow up on project requirements, address issues, and maintain clear communication between the office and jobsite.
• Track safety certifications to ensure all required training and documentation remain current.
• Coordinate equipment calibration schedules and maintain records of calibration activities.
• Monitor confined space compliance requirements and help ensure appropriate documentation and procedures are in place.
• Ensure safety records remain current, organized, and readily accessible.
• Provide general support to the owner and lead estimator/project manager, including administrative and coordination tasks.
• Communicate professionally with customers, municipalities, and vendors to support project needs and maintain strong working relationships.
• Help improve workflow and project execution by identifying process enhancements and supporting implementation of best practices.
• Perform administrative support and data entry tasks related to project administration and construction documentation.
• Maintain detailed meeting minutes and project records to support clear communication and accountability.

Essential Skills

• Minimum of 2 years of project coordination experience, preferably in a construction environment.
• Hands-on experience with construction documentation, including RFIs, submittals, change orders, project schedules, closeout packages, meeting minutes, and permit tracking.
• Strong project administration skills with the ability to manage multiple tasks and deadlines simultaneously.
• Ability to read and interpret construction plans and specifications.
• Understanding of revision tracking and the ability to verify current drawing sets.
• Construction project administration experience with a solid construction industry experience.
• Highly organized and detail-oriented approach to managing documents, schedules, and records.
• Strong administrative support and data entry skills with a focus on accuracy and completeness.
• Effective communication skills for interacting with internal teams, customers, municipalities, and vendors.
• Ability to coordinate with field personnel and support jobsite needs.

Additional Skills & Qualifications

• Experience in construction administration or project coordinating within a small company environment.
• Comfort working in a high-visibility role with direct exposure to ownership.
• Ability to identify and contribute to improvements in workflow and project execution.
• Proficiency in organizing and maintaining construction-related records and documentation.
• Strong interpersonal skills and a collaborative mindset for working closely with office and field teams.

Work Environment

This position is based in an office environment within a small company atmosphere of approximately four office employees. The Project Coordinator will have a dedicated office and work in a collaborative setting with high visibility and direct exposure to ownership. The role is 100% onsite, Monday through Friday, with five days per week in the office. The environment emphasizes teamwork, clear communication, and close coordination with both office staff and field personnel.

This is a Contract to Hire position based out of Piscataway, NJ.

The pay range for this position is $31.25 - $38.46/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Piscataway,NJ.

This position is anticipated to close on Sep 30, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $31 - $38