Project Coordinator

Job Title: Project Coordinator – Architecture and Construction

Job Description

This role provides comprehensive project coordination and administrative support for an architecture and construction-focused office. You will oversee documentation and permitting for building plans, organize project schedules and travel, prepare client proposals and contracts, and support license maintenance and continuing education activities. The position offers exposure to a wide variety of projects, opportunities to work closely with clients and contractors, and room for professional growth within a long-standing architectural firm environment.

Responsibilities

• Oversee all documentation and permitting required for building plans, ensuring accuracy, completeness, and timely submission.
• Schedule surveys and support overall project organization to keep deliverables on track.
• Coordinate travel arrangements for project-related meetings, site visits, and other business needs.
• Prepare and format client proposals and contracts, ensuring alignment with project requirements and office standards.
• Maintain office architectural license documentation and manage related meeting schedules and deadlines.
• Organize and track continuing education activities for the office, including courses, certifications, and compliance requirements.
• Plan and coordinate special office events, meetings, and internal activities.
• Perform various general office duties, including filing, scanning, copying, and maintaining organized records.
• Maintain and update various reports as requested, supporting project tracking and office operations.
• Support construction administration activities, including document control and processing RFIs and related communication.
• Handle phone calls, emails, and client interactions in a professional and timely manner.
• Assist with project management tasks, including documentation, detailing, and coordination with internal teams and external partners.

Essential Skills

• 2 years of experience working at a general contractor (GC) or architectural firm.
• Proven experience providing documentation support for clients and contractors.
• Strong project coordination skills with the ability to organize multiple tasks and deadlines.
• Proficiency with Microsoft Excel and Word.
• Experience using AutoCAD in an architecture, construction, or building-related environment.
• Solid document control skills, including managing, tracking, and organizing project documentation.
• Familiarity with construction administration processes and handling RFIs.
• Strong written and verbal communication skills for effective interaction with clients, contractors, and internal teams.
• Demonstrated organizational skills and attention to detail in a fast-paced office setting.
• Experience in architecture, construction, or building-related projects.

Additional Skills & Qualifications

• Experience working in an architectural firm environment with a variety of project types.
• Ability to collaborate with multidisciplinary teams and external partners.
• Comfort managing multiple priorities while maintaining accuracy and professionalism.
• Interest in continuing education and professional development within the architecture and construction industry.
• Motivation to grow within a long-standing firm that offers a variety of projects and career development opportunities.

Work Environment

This position is based in an office environment with regular phone and email communication, frequent client interaction, and collaboration with project teams. You will work primarily on project management support, documentation, and detailing tasks using tools such as Microsoft Excel, Word, and AutoCAD. The role involves typical professional office attire and a setting focused on architecture and construction projects, where you will engage in both independent work and team-based activities across a diverse range of assignments.

This is a Contract to Hire position based out of Brecksville, OH.

The pay range for this position is $22.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Brecksville,OH.

This position is anticipated to close on Apr 28, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000 extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

Salary : $22 - $28