Program Assistant

Overview:

We are currently hiring a Program Assistant for a position in Norfolk, VA.

Description:

• Serves as a principal liaison between Programs, other departments, and/or external constituencies on day-to-day operational and administrative issues; facilitates training, meetings, special projects, and problem resolution.
• Provides support in the development, implementation, and marketing of program/project function.
• Reviews, verifies for accuracy , and submits condition reports to the government.
• Aware of requirements per standardizations provided per the Government and submit reports in correlation.
• Maintains, verifies accuracy, and updates all required report logs.
• Provides support in development of schedules and charts.
• Assists with condition report writing as appropriate to the objectives and per contract.
• Perform specialized activities per contract requirements.
• Able to supervise tasks and train others.
• Requires professionalism daily with face-to-face interaction with Government, contractors, and employees.
• Requires maintenance of specialized or sensitive information records keeping, database management, spreadsheets, etc.
• Requires coordination and records keeping for issuing vehicle passes, badges, property control forms, camera and laptop passes.
• Requires knowledge of resources and processes for specific industrial policies and directives.
• Requires a high level of quality control of information and prodigious follow through.
• Performs miscellaneous job-related duties as assigned.
• Able to arrange logistics for, participate in, set-up and tear down department meetings and conferences including travel requisitions.
• Operate business machines such as calculators, copiers and fax machines.

Qualifications:

• US Citizenship.
• High School Diploma. (AS Degree preferred)
• 1 year of relevant experience.
• Strong analytical and organizational skills.
• High level of proficiency with Microsoft Office, with emphasis on Excel.
• Experience in making professional presentations.
• Must be self-motivated, proactive, able to self-manage, and have strong interpersonal skills.
• Good oral and written communication skills.

Additional Information:

• 1st shift, 6:30am-3:30pm, Monday-Friday.

This is a Permanent position based out of Norfolk, VA.

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Norfolk,VA.

This position is anticipated to close on Aug 18, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $20 - $24