PHCS Contracts Administrator

Job Title: PHCS Contracts Administrator

Job Description

The PHCS Contracts Administrator supports the full PHC Solutions contract lifecycle by managing contract milestones, payment triggers, and billing activities for partners. This role provides financial oversight, drives revenue forecasting, and develops dashboards to uncover insights and improve overall portfolio performance. The successful candidate combines strong contract management experience with financial analysis skills and the ability to work effectively across cross-functional teams.

Responsibilities

• Manage the complete contract lifecycle, including tracking contract milestones, monitoring payment triggers, recording payments, and overseeing contract renewals.
• Administer contract documentation and ensure all contractual terms and conditions are accurately captured and maintained in relevant systems.
• Assist in contract scoping, negotiations, and execution to support business objectives and ensure alignment with organizational standards.
• Develop, implement, and streamline processes for contract generation and management, specifically within Conga CPQ and CLM systems.
• Maintain and enhance contract-related workflows to improve efficiency, accuracy, and compliance across the contract lifecycle.
• Develop and maintain accurate revenue and financial dashboards to provide visibility into contract performance and portfolio health.
• Analyze financial and contract data to identify gaps, trends, and opportunities for improvement, and present insights to support cross-functional decision-making.
• Compare contract terms and structures across the portfolio to ensure consistency, identify variances, and recommend corrective actions when needed.
• Ensure departmental systems and tools are consistently updated with accurate contract, financial, and reporting information.
• Implement standardized tools, metrics, and reporting frameworks in accordance with stakeholder needs and internal change management processes.
• Support compliance reporting by ensuring adherence to internal policies, procedures, and relevant external requirements within the contract management function.
• Act as a key point of contact for external stakeholders and cross-functional teams, ensuring contract-related reporting and metrics align with broader business objectives.
• Collaborate closely with finance, sales, legal, and operations teams to support revenue forecasting, billing accuracy, and portfolio performance improvements.
• Communicate complex data insights clearly and effectively to diverse stakeholders, tailoring messages to both technical and non-technical audiences.

Essential Skills

• 2–5 years of experience in contract management or contract administration roles.
• 2–3 years of hands-on experience working in Salesforce environments.
• 2–3 years of hands-on experience working with Conga CPQ and Conga CLM systems.
• Proven ability to manage the full contract lifecycle, including milestone tracking, payment triggers, billing activities, and renewals.
• Strong BG in financial analysis, including revenue forecasting, data interpretation, and performance reporting.
• Experience in data management, including maintaining accurate and up-to-date information across multiple systems and dashboards.
• Understanding of diagnostics and/or biotechnology processes and how they relate to contract and financial operations.
• Exceptional written and verbal communication skills, with the ability to present complex data insights clearly to diverse stakeholders.
• Bachelor’s degree in Business, Finance, Life Sciences, or a related field, or an equivalent combination of education and experience.
• Demonstrated ability to work cross-functionally and collaborate with stakeholders from finance, sales, legal, and operations.

Additional Skills & Qualifications

• Experience developing and maintaining financial dashboards to support portfolio performance analysis.
• Familiarity with implementing standardized tools, metrics, and reporting frameworks within a structured change management environment.
• Ability to design and refine contract processes within CPQ and CLM platforms to improve efficiency and accuracy.
• Strong attention to detail in contract documentation, data entry, and financial reporting.
• Comfort working with complex contract structures and comparing terms across multiple agreements.
• Proactive mindset with the ability to identify process gaps and propose practical improvements.
• Capability to operate effectively in a fast-paced environment with multiple stakeholders and competing priorities.

Work Environment

This is an onsite position for a PHCS Contracts Administrator. You will work in a professional office environment that relies heavily on Salesforce and Conga CPQ/CLM platforms to manage contracts, financial data, and reporting. The role involves regular collaboration with cross-functional teams, including finance, sales, legal, and operations, and requires frequent interaction with external stakeholders. The environment emphasizes accuracy, timeliness, and adherence to internal processes and change management practices. Standard business hours typically apply, with expectations for responsiveness during core working times. Attire is generally consistent with a professional office setting.

This is a Contract position based out of Oro Valley, AZ.

The pay range for this position is $35.00 - $50.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Oro Valley,AZ.

This position is anticipated to close on Sep 30, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $35 - $50