Office Administrator

Assistant Office Manager

Be the Backbone of a High-Performing Team

We’re seeking a highly organized, proactive Assistant Office Manager to help keep our office running smoothly and efficiently. This is an excellent opportunity for someone who enjoys wearing multiple hats—supporting operations, coordinating projects, and contributing to a positive and professional workplace environment.

In this role, you’ll work closely with leadership and play a key part in administration, operations, and client-facing support, while gaining exposure to areas like finance, HR, and marketing.

What You’ll Do

Office Operations & Administrative Support

• Serve as the first point of contact by answering phones and welcoming visitors
• Help maintain a clean, organized, and professional office environment
• Manage incoming and outgoing mail, packages, and deliveries
• Coordinate meetings, events, team lunches, and office logistics
• Monitor and restock office, kitchen, and facility supplies
• Assist with general administrative tasks and special projects as needed

Marketing & Social Media Support

• Coordinate with an external marketing partner to keep content up to date
• Help organize team photos, project updates, and employee bios
• Assist in maintaining website and social media presence
• Support creation and distribution of marketing materials

Facilities & Vendor Coordination

• Work with vendors and service providers (IT, office equipment, utilities, etc.)
• Help manage office equipment, inventory, and maintenance needs
• Assist with purchasing and tracking supplies and services

Accounting & Business Support

• Support invoicing, accounts receivable, and data entry processes
• Assist with project setup and tracking in internal systems
• Help coordinate insurance documentation and compliance

Human Resources Support

• Assist with onboarding new team members and coordinating training
• Help maintain employee records and internal documentation
• Support benefits coordination and employee programs
• Contribute to maintaining a strong, positive workplace culture

What We’re Looking For

Qualifications

• Bachelor’s degree in business, finance, accounting, or a related field
• (Associate degree with relevant experience also considered)
• Experience or interest in administrative support, office operations, or coordination roles
• Proficiency with Microsoft Office (Outlook, Word, Excel) and general office software
• Familiarity with social media or website content updates is a plus

Key Strengths

• Highly organized with strong attention to detail
• Friendly, professional, and service-oriented mindset
• Strong communication and problem-solving skills
• Able to manage multiple priorities and meet deadlines
• Self-starter who takes initiative and ownership of responsibilities
• Comfortable handling confidential information with discretion

Why This Role Stands Out

• Variety in your day-to-day: No two days look the same—you’ll gain experience across multiple business functions
• Growth opportunity: Build skills in operations, HR, accounting, and marketing
• High visibility: Work closely with leadership and contribute directly to team success
• Team-oriented environment: Be part of a collaborative, supportive workplace

Training & Development

• Hands-on training in office systems, processes, and tools
• Ongoing development in key areas such as Microsoft Office, accounting systems, and business operations
• Access to professional development resources to help you grow your career

Job Type & Location

This is a Permanent position based out of Chapel Hill, NC.

The pay range for this position is $80000.00 - $80000.00/yr.

Additional Skills & Qualifications Driver's license preferred. Believe in values such as Trust, Humility, Respect, Excellence, Accountability, and Discipline. Value diversity of thought and contribute new ideas and perspectives while respecting different points of view. Work Environment The position is based in a nice and quiet office with roughly 20-25 people, fostering a supportive and growth-oriented environment.

This is a hybrid position in Chapel Hill,NC.

This position is anticipated to close on Jun 15, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $80,000