Office Administrator

Job Title: Office Administrator

Job Description

We are seeking a dedicated Office Administrator to join our team at our Mesa, AZ branch. The successful candidate will be responsible for providing comprehensive administrative support to the team, ensuring smooth and efficient operations within the office.

Responsibilities

• Provide administrative support for Project Manager, Manager, and Director.
• Attend meetings to record minutes and notes.
• Schedule and track travel arrangements.
• Process department billings, weekly timecards, and track invoices.
• Perform additional duties as assigned.

Essential Skills

• 2 years of administrative experience.
• Proficiency with MS Office Suite.
• Bilingual in English and Spanish.
• Strong organizational skills with attention to detail.
• Ability to prioritize and complete multiple projects in a timely manner.
• High-level interpersonal skills to handle sensitive confidential situations.
• Advanced skills and knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.
• Effective communication skills, both orally and in writing.
• Good punctuation, spelling, and grammar skills.
• Ability to maintain highly confidential and sensitive information.

Additional Skills & Qualifications

• Associate's degree in a related field.
• Expereince in electrical subcontractor or construction.

Work Environment

This position is based in the Mesa, AZ office and operates Monday through Friday. Specific start and end times will be determined. The role is an hourly position. Employees enjoy a strong company culture, along with benefits that include medical, dental, and vision insurance, a stipend if covered by a spouse, company-paid term life insurance and AD&D coverage, a 401k retirement plan with up to a 10% employer match, PTO accrual of up to 3 weeks which can be used immediately, and 7 company-paid holidays.

This is a Contract to Hire position based out of Mesa, AZ.

The pay range for this position is $26.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Mesa,AZ.

This position is anticipated to close on Apr 6, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000 extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

Salary : $26 - $28