Hiring a Accounts Receivable Specialist

Job Description

We are looking for a dedicated and detail-oriented Accounts Receivable Specialist to join our team. This role is critical to our operations, ensuring accurate and timely invoicing, managing collections, and maintaining customer relationships. If you have a passion for numbers and are proficient with Microsoft Office Suite, we encourage you to apply.

Responsibilities

• Enter and create invoices that are mailed out or billed directly through the customer portal.
• Answer customer calls, respond to customer questions, and take customer orders as needed.
• Create, enter, and email receivable invoices and statements.
• Pre-authorize, charge, and reconcile credit card payments.
• Prepare deposits by matching checks to invoices and entering payments into systems.
• Analyze customer records efficiently, making corrections and modifications accurately and within company guidelines.
• Manage aging reports and collections by monitoring past due accounts.
• Perform collections outreach by contacting customers, arranging for payment of outstanding invoices, and resolving customer account inquiries.

Essential Skills

• High school diploma or GED
• 2 or more years of work experience in accounts receivable or accounting capacity
• Proficiency with Microsoft Office Suite
• Strong organizational skills and attention to detail

Additional Skills & Qualifications

• Experience with SAP is a major plus, as it is used for invoicing
• Knowledge of Excel
• Ability to handle conversations with upset customers
• Eagerness to learn about products and sales processes

Work Environment

This role is 100% in-office, located in Sunset Park, Brooklyn. You will be working in a small office environment, supporting a company that specializes in industrial adhesives. The hours are from 8:30 AM to 4:30 PM, Monday to Friday, with no weekend work required. We offer a competitive pay structure, stable hours, and opportunities for growth within the company. Additionally, the entire company shuts down for the first two weeks of July and the final week of the year, providing you with guaranteed time off. As a small, family-owned business with no more than 30 employees, we maintain a steady business year-round and offer a great opportunity to learn and grow within our organization.

For immediate consideration, please reach out to smarano@actalentservices.com!!

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Brooklyn,NY.

Application Deadline

This position is anticipated to close on Mar 24, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $22 - $25