Fragrance Supervisor

Job Title: Fragrance Supervisor

Responsibilities

• Oversee daily compounding and material handling operations, including manufacturing products according to special instructions, managing raw and stock materials, performing bin transfers, and coordinating warehouse locations.
• Ensure proper compounding techniques to prevent deviations, troubleshoot process issues, and maintain consistent product quality.
• Supervise the mixing, filling, and sampling of finished goods, ensuring adherence to approved manufacturing protocols and quality standards.
• Maintain accurate inventory control of materials by verifying lot numbers, warehouse locations, bins, and labeling of drums, stock fragrances, and transfer containers to support effective material management.
• Coordinate material handling duties in conjunction with receiving and warehouse management to support efficient material movement, ingredient location control, stock rotation, and storage room organization.
• Follow and enforce all approved manufacturing protocols, including Standard Operating Procedures, site regulations, departmental rules, and required regulatory procedures, ensuring proper record keeping in log books and other documentation as required by internal auditing guidelines.
• Initiate, develop, and support continuous improvement projects related to manufacturing effectiveness, material handling, equipment cleaning, and process optimization.
• Drive continuous improvement initiatives in cGMP, safety, allergen control, SSOP, EFfCI, SQF, and ISO 9001:2015 compliance, focusing on first-time-right production, on-time shipping, and lead time reduction.
• Maintain and manage the UltiPro time management database for fragrance production employees by scheduling, approving, and verifying weekly time sheets.
• Review and maintain open order reports and production logs, and attend morning production meetings to verify that production and shipment requirements are met on time.
• Communicate proactively with planning and other departments to ensure stock levels are appropriately maintained and production is scheduled effectively.
• Provide backup support to material handlers as needed, stepping into hands-on duties to keep operations running smoothly.
• Supervise and support a team of compounders (both permanent and temporary) and a full-time filler on first shift, fostering a team-oriented, collaborative environment.
• Work within and ensure adherence to cGMP, safety, allergen, Halal, kosher, SSOP, SQF, EFfCI, and ISO 9001:2015 guidelines in all production activities.
• Perform any other related duties as assigned to support production, quality, and operational goals.

Essential Skills

• 5 years of industry experience in compounding, chemical batch making, or a closely related manufacturing environment.
• Previous supervisory experience leading production or compounding teams.
• Strong working knowledge of compounding procedures and basic chemistry sufficient to train and coach production staff.
• Hands-on experience with fragrance materials, including wet, dry, viscous, flammable, hot, and hazardous substances, with an understanding of proper handling and safe, effective use of raw materials.
• Working knowledge of current good manufacturing practices (cGMP) and OSHA safety regulations.
• Proficiency with computer systems, including ERP platforms and GMP-related documentation tools.
• Ability to read and write English to interpret safety labels, manufacturing instructions, safety data sheets, scale readouts, correspondence, labels, and code numbers.
• Knowledge of the metric system and unit conversions, including conversion between metric and English units for volume and weight.
• Solid mathematical skills, including addition, subtraction, multiplication, division, and unit conversions.
• Ability to follow verbal instructions accurately and translate them into consistent, repeatable production actions.
• Demonstrated ability to work as a team player and collaborate effectively across departments.
• Willingness to perform hands-on production work and "get hands dirty" in a manufacturing environment.

Additional Skills & Qualifications

• High school diploma or GED required.
• College education is preferred.
• Yellow Belt – Six Sigma Lean training is preferred and beneficial for supporting continuous improvement initiatives.
• Experience working under cGMP, SSOP, EFfCI, SQF, and ISO 9001:2015 guidelines.
• Familiarity with allergen control, Halal, and kosher production requirements.
• Strong attention to detail in documentation, inventory control, and process adherence.
• Ability to participate actively in production meetings and communicate clearly with cross-functional teams.
• Comfort working in a multi-shift manufacturing environment and providing occasional weekend support when needed.

Work Environment

This role is based at a small manufacturing site of approximately 56 employees, offering a close-knit, collaborative culture and a laid-back, supportive environment. The facility operates on a three-shift schedule, and this position works on the first shift, Monday through Friday from 7:00 a.m. to 3:30 p.m., with occasional overtime on Saturdays currently ranging from approximately 5 to 15 hours per week. The Fragrance Supervisor oversees a team of compounders (both permanent and temporary) and a full-time filler on first shift, working in a production setting that involves handling wet, dry, viscous, flammable, hot, and hazardous fragrance materials. The work is hands-on and physically present on the production floor rather than strictly desk-based, requiring regular interaction with compounding, filling, and material handling equipment. Employees benefit from a culture that values teamwork, continuous improvement, and opportunities for growth, including the potential to move into different departments as skills and interests develop.

This is a Permanent position based out of Middletown, NY.

The pay range for this position is $65000.00 - $85000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Medical Dental Vision 11 Paid Holidays 120 hours PTO

This is a fully onsite position in Middletown,NY.

This position is anticipated to close on Sep 5, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $65,000 - $85,000