Engineering Administrative Assistant

We are seeking a skilled Engineering Administrative Assistant to support our executive team and Japanese advisory staff across various locations. This role involves a variety of administrative tasks, requiring excellent organizational skills and the ability to work independently.

Responsibilities

• Handle administrative tasks including mail, catering for meetings, conference room scheduling, and maintenance and ordering of office supplies.
• Coordinate meeting availability and occasionally facilitate content with other executive administrators and chiefs of staff.
• Coordinate travel for executive members, including complex group travel through internal travel systems or externally as needed.
• Plan and coordinate complex meetings both in-person and virtually as requested by the management team.
• Create and track procurement requisitions using information from engineering teams on project work or operational activities.
• Support expense reporting, P-card reporting, and invoice processing in a timely manner, ensuring correctness at each phase.
• Track business expenses, draft standard reporting, and support corrections on invoicing and forecasting.
• Distribute electronic announcements, information, reports, or other documentation on behalf of the management team.
• Coordinate administrative internal change impacts, such as seating arrangements.
• Perform administrative onboarding tasks, such as computer/device ordering and desk preparation for new members.
• Coordinate special activities, including recognition and morale events like birthdays and yearly kick-offs.

• Proficiency in Microsoft Office products including Excel, PowerPoint, Word, Outlook, and Teams.
• 2-year associate’s degree in business or a technical field (e.g., accounting and finance, business, math) or completion of a trade school, or 3 years of relevant administrative experience.
• Ability and willingness to work up to 5% overtime.
• Ability and willingness to travel up to 5%, both domestically and internationally.

• Experience using PowerBI to gather or create reports.
• Experience administrating meetings within Microsoft Teams and other virtual meeting platforms.
• Experience in using SAP/Ariba procurement.
• Past experience within any department.
• Japanese language skills are good to have but not required.

This position is located in Georgetown, KY, and will be based at the new PEMC building. The work environment is dynamic and collaborative, with state-of-the-art facilities and a focus on innovation and excellence.

Job Type & Location

This is a Contract position based out of Georgetown, KY.

Pay and Benefits

The pay range for this position is $33.00 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Georgetown,KY.

Application Deadline

This position is anticipated to close on Nov 30, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $33 - $38