Coordinator

The Distribution Coordinator supports a Power Distribution Engineering team by managing project tracking, coordination, and permitting activities in a fast-paced office environment. This in-office role focuses on assisting with permits for pole replacement and major projects, providing administrative and coordination support to leaders and staff, and helping ensure project objectives are met and customer expectations are achieved. The position offers strong training opportunities and exposure to the utility and power distribution industry, including the chance to learn distribution design work as responsibilities grow.

Responsibilities

• Assist in the Permitting Program within Asset Design by creating permits for pole replacement and major projects.
• Support managers, supervisors, and staff with general day-to-day operations as needed to keep projects on track.
• Assist in preparing a variety of documents and materials, including proposals, presentations, and project deliverables, using word processing, graphics, layout, editing, and final production tools.
• Provide administrative support such as data entry, document control, scheduling, and coordination of project activities.
• Assist with scheduling and logistical preparation in support of storm restoration response efforts.
• Communicate daily with internal team members and clients to coordinate activities, clarify requirements, and support project progress.
• Promote office and project safety by demonstrating safety as a priority and adhering to all company and client safety policies.
• Track and manage day-to-day activities, helping to maintain project schedules and documentation.
• Participate in training opportunities to learn power distribution and utility industry practices, including exposure to distribution design work when administrative workload allows.
• Perform other duties as assigned to support the Power Distribution Engineering team and overall project success.

• Strong organizational skills with the ability to track and manage day-to-day activities.
• Proficiency with computers, including spreadsheets and Microsoft Excel.
• Proficiency with Microsoft Outlook and other basic office software.
• Effective written and verbal communication skills, with the ability to communicate daily with internal stakeholders and clients.
• Customer service mindset and ability to work collaboratively with a project team.
• Data entry skills and attention to detail in handling project information and documentation.
• High school diploma or equivalent.
• Demonstrated interest in professional growth and development within the role.
• Ability to work effectively in a fast-paced construction-oriented environment with tight deadlines.
• Willingness to learn about the utility and power distribution industry.

• Associate or bachelor’s degree, while not required, is acceptable and valued.
• Prior experience with project tracking, scheduling, and document control.
• Proficiency in Microsoft Office applications, particularly Excel.
• Experience with Smartsheet software.
• Experience with GIS (Geographic Information System) software.
• Interest in or understanding of power distribution and distribution design.
• Familiarity with the utility industry.
• Familiarity with the National Electrical Safety Code (NESC) is a plus but not required.
• Ability to adapt to changing priorities and support multiple projects simultaneously.
• Growth mindset and willingness to ask questions, seek feedback, and build new skills.

This is a fully in-office position based in a Liverpool, NY office within a Power Sector organization. The Distribution Coordinator works primarily with the Distribution Team, which consists of approximately 15 people, alongside a smaller Environmental Team in the same office. The environment is fast paced, with a construction and utility focus, and operates under tight deadlines. Team members are highly self-accountable, work hard, and maintain strong, supportive relationships that create a sense of family and friendship. The culture emphasizes professional growth, continuous learning, and a willingness to train team members, including providing opportunities to learn power distribution design work when administrative tasks are lighter. The role uses standard office technologies and software, including Microsoft Office (especially Excel and Outlook), and may also involve tools such as Smartsheet and GIS software. The team values a growth mindset, collaboration, and open communication, and expects new hires to be proactive, ask questions, and engage fully in both day-to-day operations and training opportunities.

Job Type & Location

This is a Contract to Hire position based out of Liverpool, NY.

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Liverpool,NY.

This position is anticipated to close on May 26, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $20 - $22