Job Title: Bid Coordinator/Administrator

Job Description

We are seeking a dedicated Bid Coordinator/Administrator to join our team. This position offers an excellent opportunity for growth within a small, family-run business that values its employees and promotes a positive company culture. The role involves supporting project managers, estimators, and the president, as well as coordinating bids and proposals for construction projects.

Responsibilities

• Communicate with subcontractors to receive and send out construction documents.
• Assist in soliciting bids from subcontractors.
• Support project managers, estimators, and the president.
• Schedule travel for employees to job sites and assist in scheduling project timelines.
• Work with the estimator from project inception through to completion.
• Develop, prepare, coordinate, and execute presentations and proposals to clients.
• Manage multiple company bids simultaneously and ensure delivery in accordance with deadlines.
• Operate and maintain proficiency in internal estimating systems, technologies, and software.
• Support all aspects of subcontractor and supplier estimating and bidding processes.
• Process RFPs, RFQs, and internal pricing requests and facilitate broadcast announcements of bidding opportunities.
• Draft, proof, audit, and deliver both private and public proposals competently.
• Qualify subcontractor bids for completeness and compliance.
• Ensure company compliance with bidding regulations and project goals.

Essential Skills

• Understanding of construction documents including RFIs, submittals, change orders, and blueprints.
• At least 6 months of experience working with a general contractor or relevant company.
• Experience interacting with contractors via email, phone, and in person.
• Proficiency with Microsoft Office Suite and project management software.
• Strong organizational, interpersonal, writing, speaking, management, and math skills.
• Analytical and interpretive skills in preparing comprehensive, accurate, and strategic bids and estimates.
• Ability to communicate effectively with both office and field personnel.
• Proficiency with Excel, including creating standard and custom formulas.

Additional Skills & Qualifications

• Experience with CPM scheduling, using Microsoft Project, Primavera, or other platforms.
• Strong construction field knowledge.
• Familiarity with bid solicitation platforms such as BuildingConnected, ISqFt.
• Ability to work independently and manage workload with minimal supervision.

Work Environment

The position is based in an office environment located in Aberdeen, with a close-knit team of ten people. The role involves supporting field personnel as well and offers a friendly, family-oriented atmosphere in a professional office space.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Aberdeen,MD.

Application Deadline

This position is anticipated to close on Aug 12, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $25 - $30