Construction Administrator

Job Title: Construction Administrator

Job Summary

The Construction Administrator manages and coordinates construction administration activities for a wide range of projects within an architectural and engineering firm. This role supports commercial, institutional, and residential developments—including healthcare, assisted living, higher education, and multi-family facilities—by ensuring construction execution aligns with contract documents, project specifications, and design intent. Based in the Charlotte office, the position requires a strong working knowledge of construction processes, AIA contract documents, and effective collaboration with project teams, contractors, and clients.

Key Responsibilities

• Administer all construction-related activities for assigned projects from construction start through closeout.
• Review, interpret, and apply project specifications and AIA contract documents, including AIA A201 General Conditions and related agreements.
• Manage and track RFIs, ASIs, CCDs, proposal requests, shop drawings, submittals, change orders, and all related construction correspondence.
• Conduct on-site construction observations to evaluate progress, confirm compliance with contract documents, and verify quality and design intent.
• Monitor construction progress and document field conditions, coordinating necessary clarifications or adjustments with internal project teams.
• Participate in meetings with general contractors and clients to resolve construction issues and support clear communication throughout the project lifecycle.
• Maintain accurate and organized logs for all contractor correspondence, including submittals, RFIs, change orders, and applications for payment.
• Review contractor applications for payment to confirm work completed and materials stored are consistent with project status and contractual requirements.
• Collaborate closely with architects, engineers, and consultants to address construction-related questions and coordinate design responses.
• Utilize construction administration and project management software, including Newforma and Bluebeam, to manage documentation and communication.
• Promote a culture of quality, accountability, and service by proactively addressing issues and maintaining thorough project documentation.

Required Skills & Qualifications

• Prior experience as a Construction Administrator within an architectural and/or engineering firm.
• Certificate or degree in construction management, building construction, architecture, or a related field from an accredited institution.
• Solid understanding of construction materials, methods, means, and sequencing.
• Demonstrated knowledge of AIA contract documents and construction specifications.
• Ability to perform site observations and accurately document findings.
• Willingness and ability to travel to project sites as required.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
• Proven ability to review contractor pay applications and construction documentation.
• Excellent written and verbal communication skills with the ability to work effectively with clients, contractors, and internal teams.

Preferred Qualifications

• CCCA (Certified Construction Contract Administrator) certification.
• Experience with Newforma and/or Bluebeam software.
• Background working on healthcare, assisted living, higher education, and multi-family projects.
• Project management experience within architectural or engineering environments.
• Exposure to both architectural and engineering disciplines.
• Experience working in a large, multi-disciplinary design firm.

Work Environment

This position is based in a collaborative architectural and engineering office in Charlotte, specializing in senior living, education, healthcare, and government facilities across multiple regions. The role combines in-office collaboration with regular site visits for construction observations and client and contractor meetings. The organization values innovation, teamwork, and a family-oriented culture, offering competitive benefits and maintaining an inclusive, equal-opportunity workplace.

This is a Permanent position based out of Charlotte, NC.

The pay range for this position is $80000.00 - $120000.00/yr.

Competitive Salary, 401K, Medical, Dental, Vision

This is a hybrid position in Charlotte,NC.

This position is anticipated to close on May 8, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000 extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

Salary : $80,000 - $120,000