Clinical Trial Assistant

Job Title: Clinical Trial Assistant

Job Description

The Clinical Trial Assistant plays a crucial role in supporting the Clinical Operations team by managing essential documents in the TMF, developing study materials, and coordinating shipments of clinical trial materials. This role involves communication with sites, CROs, vendors, and CRAs, and requires the ability to assist in planning and supporting investigator meetings. The position requires a proactive approach to track study progress, team training, and manage final sign-off of project documents.

Responsibilities

• Assist in the development, handling, distribution, filing, and archiving of essential documents in the TMF.
• Contribute to the creation and maintenance of study materials including site and CRA training material, regulatory documents, lab and pharmacy manuals, study binders, study plans, study communications, and presentations.
• Manage shipments of clinical trial materials to sites, study teams, CRAs, and external vendors.
• Support the collection, review, and tracking of site documents such as 1572s, CVs, and financial disclosure documents.
• Assist in the planning, preparation, and on-site support of investigator meetings.
• Communicate with sites, CROs, vendors, and CRAs to obtain updated information and essential documents.
• Track study team training and clinical trial progress including status update reports.
• Route final sign-off of project and study-related documents as required.
• Coordinate and schedule team meetings, prepare agendas, record minutes, and track action items.

Essential Skills

• Minimum 1-2 years of relevant experience in the biotech or pharmaceutical industry.
• Study Coordinator experience preferred.
• Results-driven, self-motivated, and able to take ownership and follow through with tasks.
• Ability to exercise good judgment and make appropriate decisions.
• Demonstrated proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Adobe Acrobat).

Additional Skills & Qualifications

• BS/BA degree required.
• Experience with SmartSheet is a plus.
• Ability to demonstrate flexibility and embrace change in a dynamic environment.
• Strive for continuous improvement and embrace innovative ideas in daily work.

Work Environment

This is a remote position operating on PST hours. The work environment is dynamic and rapidly growing, requiring flexibility and adaptability.

This is a Contract position based out of San Diego, CA.

The pay range for this position is $40.00 - $55.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Feb 5, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $40 - $55