Clinical Supply Chain Specialist

*** Role is fully onsite role based in Sunnyvale, California ****

This role coordinates and manages the end-to-end movement of clinical study materials and instruments to ensure compliant, timely, and cost-effective delivery to study sites. The specialist maintains inventory integrity, secures product availability for critical studies, and supports seamless international logistics operations so that clinical programs meet key milestones and regulatory standards.

Responsibilities

• Collaborate with cross-functional clinical study teams to plan and forecast required clinical study supplies, including consumables and capital equipment.
• Coordinate the complete shipment process from initial dispatch through final delivery to study sites, ensuring on-time and in-full supply to support study timelines.
• Manage sourcing of clinical study supplies, including identifying, locating, and obtaining materials from local depots and storage locations as needed.
• Support regulatory requirements for product labeling, including preparation, review, and coordination of labeling activities in line with applicable regulations.
• Provide quality and audit support for returned products, including documentation, investigation, and coordination with quality assurance teams.
• Deliver end-to-end supply chain support for clinical studies, from demand planning and ordering through receipt, storage, and distribution.
• Ensure adherence to trade compliance requirements to support international shipments, including documentation and coordination with logistics partners.
• Apply knowledge of relevant regulatory requirements to ensure that supply chain and logistics activities remain compliant.
• Support root cause analysis (RCA) and quality assurance (QA) processes related to supply chain issues, deviations, and nonconformances.
• Maintain accurate inventory records and help safeguard inventory integrity for critical clinical study materials.
• Work closely with internal stakeholders and external partners to resolve supply issues quickly and minimize impact on clinical study timelines.
• Travel within the local area, when needed, to locate and obtain supplies from other depots and storage locations to prevent or mitigate stockouts.

Essential Skills

• At least 1 to 3 years of direct experience in supply chain, purchasing, or supply chain management, preferably supporting clinical or laboratory operations.
• Hands-on experience in clinical study supplies and logistics management, including end-to-end supply chain support.
• Working knowledge of trade compliance requirements to support international shipments.
• Familiarity with relevant regulatory requirements related to clinical study materials, labeling, and distribution.
• Experience supporting root cause analysis (RCA) and quality assurance (QA) processes.
• Proficiency with SAP or similar ERP systems for inventory and supply chain management.
• Experience using labeling software to support compliant product labeling activities.
• Background with in vitro diagnostic (IVD) supplies, including both consumables and capital equipment.
• Completed undergraduate degree in a relevant discipline or equivalent education.
• Ability and willingness to travel within the local area to obtain supplies from other depots and storage locations.
• Strong organizational and coordination skills with the ability to manage multiple shipments and priorities simultaneously.
• Clear communication skills to collaborate effectively with cross-functional study teams and logistics partners.

Additional Skills & Qualifications

• Experience working in a clinical, diagnostics, or medical device environment is beneficial.
• Exposure to center-of-excellence (CoE) or shared-services supply chain models is an advantage.
• Ability to work effectively with international stakeholders and accommodate some overlap with European time zones.
• Strong attention to detail and accuracy in documentation, inventory records, and regulatory support activities.
• Problem-solving mindset with the ability to support investigations and continuous improvement in supply chain processes.
• Comfort working in a fast-paced environment with evolving study requirements and timelines.

This is a Contract position based out of San Jose, CA.

The pay range for this position is $30.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in San Jose,CA.

This position is anticipated to close on Jun 3, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $30 - $40