Assistant Project Manager

Job Title: Assistant Project Manager

Job Description

The Assistant Project Manager supports Project Managers in planning, coordinating, and executing luxury residential construction projects from pre-construction through completion. This role offers hands-on exposure to high-end custom homes and architect-driven projects in a collaborative, craftsmanship-focused environment. The position is ideal for a detail-oriented professional who wants to grow into a true co-manager, taking on meaningful scopes of work and building a clear path toward becoming a Project Manager.

Responsibilities

• Assist in managing multiple luxury residential construction projects simultaneously from pre-construction through completion.
• Support project scheduling, budgeting, and procurement to help ensure projects are delivered on time and within budget.
• Coordinate with subcontractors, vendors, architects, design teams, and clients to keep projects moving smoothly.
• Maintain comprehensive project documentation, including contracts, RFIs, submittals, and change orders.
• Track project progress, costs, and timelines, and support project tracking and document control processes.
• Prepare meeting agendas, notes, and detailed status reports for internal and external stakeholders.
• Conduct site visits throughout the project lifecycle to monitor progress, quality of workmanship, and adherence to plans.
• Assist in resolving field issues by coordinating with site supervisors and other team members.
• Help ensure compliance with safety standards, building codes, and project specifications.
• Support clear and consistent communication between clients, architects, and internal teams.
• Help maintain strong client relationships through responsiveness, professionalism, and attention to detail.
• Drive and manage key scopes such as lighting packages, millwork, interior finishes, ordering, vendor coordination, and structural and mechanical scopes under the guidance of Project Managers.
• Manage processes with subcontractors, including coordination, scheduling, and follow-up to keep work on track.
• Assist with budgeting, estimating, and scheduling tools to support project planning and control.
• Participate in or help lead site meetings when appropriate, and act as a point of contact on active project phases as responsibilities grow.
• Collaborate closely with experienced builders and Project Managers to learn best practices in both construction and project/business management.

Essential Skills

• 1–3 years of experience in construction or project coordination, preferably with residential projects.
• Bachelor’s Degree in Construction Management, Engineering, Architecture, or a related field (preferred).
• Proficiency in Microsoft Office applications.
• Experience with construction or project management software (preferred).
• Ability to read and interpret construction drawings and specifications.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Strong communication and interpersonal skills for effective collaboration with clients, architects, subcontractors, and internal teams.
• Solid problem-solving skills and the ability to address field issues in coordination with site supervisors.
• Attention to detail and a commitment to quality craftsmanship in all aspects of project delivery.
• Experience with project documentation, including RFIs, submittals, change orders, and contracts.
• Familiarity with budgeting, estimating, and scheduling tools.

Additional Skills & Qualifications

• Exposure to high-end custom residential construction.
• Experience working with architects and design teams on architect-driven projects.
• Familiarity with high-end residential construction processes and standards.
• Experience with construction management software and scheduling software.
• Demonstrated ability to manage vendor coordination and ordering for key scopes such as lighting, millwork, interior finishes, structural, and mechanical components.
• Proactive and eager to learn, with a strong work ethic.
• Team-oriented mindset with excellent collaboration skills.
• Interest in growing into a Project Manager role through hands-on responsibility and mentorship.
• Ability to thrive in a craftsmanship-focused, design-driven environment.

Work Environment

The role involves a split between office and field work, with time spent in an office setting in Albany and on active job sites throughout the surrounding region. You will regularly visit construction sites to monitor progress, quality of workmanship, and compliance with plans and codes. The environment emphasizes high-end custom homes, architect-driven projects, and a strong culture of craftsmanship. Assistant Project Managers work as true co-managers, taking on substantial responsibility rather than focusing solely on paperwork. You will collaborate closely with experienced builders and Project Managers who are deeply involved in both building and running the business, providing mentorship and accelerated growth opportunities. The work schedule follows typical professional construction hours, with flexibility required to accommodate site visits, meetings, and project milestones. The culture is collaborative, quality-driven, and focused on delivering prestigious, design-driven projects with a clear path for career advancement.

This is a Permanent position based out of Albany, NY.

The pay range for this position is $75000.00 - $110000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Albany,NY.

This position is anticipated to close on Jun 20, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $75,000 - $110,000