What are the responsibilities and job description for the Legal Assistant/Corporate Paralegal position at ACT Professional Solutions?
Purpose of Role:
We are seeking a full-time Corporate Paralegal to join our Healthcare Practice Group in Roseland, NJ. This role is ideal for individuals with a strong work ethic, who excel in problem-solving and thrive in fast-paced environments.
As a Corporate Paralegal, you will play a pivotal role in supporting our healthcare team, ensuring meticulous preparation of legal documents, and facilitating seamless operations across various responsibilities.
Key Responsibilities
- Assist in the preparation and filing of corporate documents, including UCC Financing Statements, Articles of Incorporation/Organization, bylaws, operating agreements, and annual reports.
- Support corporate attorneys in handling healthcare mergers and acquisitions (M&A), joint ventures, affiliations, corporate restructurings, and dissolutions in compliance with healthcare regulations.
- Conduct due diligence for corporate healthcare transactions, including reviewing business licenses, Medicare/Medicaid enrollment, Stark Law and Anti-Kickback Statute compliance, and state-specific healthcare licensing requirements.
- Assist with healthcare entity formations, state licensing, and regulatory filings, including applications with the Department of Health, CMS, and state professional boards.
- Coordinate with clients, attorneys, and healthcare regulatory bodies to ensure timely processing of legal documents.
- Maintain and organize corporate minute books, stock certificates, professional entity records, and healthcare governance documents.
- Conduct legal research and compile information related to healthcare compliance, HIPAA, Stark Law, and Anti-Kickback Statute regulations.
- Manage data rooms, track case progress for corporate transactions, and assist in closing healthcare-related deals.
- Assist in client correspondence, notarization, and document execution, ensuring compliance with state and federal healthcare regulations.
- Utilize MS Office Suite and other tools for document preparation, presentations, and case management.
- Maintain filing systems and handle confidential healthcare compliance information with professionalism.
Requirements
- Bachelor's degree or Paralegal certificate from an accredited program.
- Minimum of 5 years of experience as a corporate paralegal, preferably in a law firm setting, with a focus on Corporate M&A and Healthcare transactions (including contracts, corporate entities, and regulatory compliance).
- Experience with healthcare transactions, regulatory filings, and compliance matters is highly preferred.
- Proficiency in MS Word, Excel, Adobe (specifically Kofax), and document management software.
- Team player with the ability to collaborate effectively with attorneys and support staff.
- Familiarity with healthcare laws, including HIPAA, Stark Law, Anti-Kickback Statute, and Medicare/Medicaid regulations, is a plus.
- Demonstrated professionalism and discretion in handling confidential healthcare and corporate information.
