What are the responsibilities and job description for the Assistant Controller position at Act-On Software?
Act-On Software, an award-winning SaaS company specializing in marketing automation software, has an immediate opening for an Assistant Controller. We are currently seeking an experienced technical leader to join our established team. Your responsibilities will include month-end close, annual audits, stock compensation plans, and oversight of staff responsible for AR, AP, Payroll, and General Ledger Accounting. This position will report to the VP, Finance & Accounting.
This position will be filled by the candidate who is a collaborative team player looking to make their mark on our company while continuing to learn and advance their career in a fast paced, high growth environment.
Key responsibilities for this role are as follows:
- Directly supervise and mentor staff responsible for AP, AR, Payroll and General Ledger functions.
- Lead month end close procedures - review and post journal entries, review balance sheet account reconciliations monthly.
- Prepare and distribute monthly financial statements and flux analysis.
- Research and draft technical accounting memos and corporate policies to ensure compliance with evolving U.S. GAAP.
- Lead financial audits, including annual consolidated financial audit, drafting financial statements and footnotes, UK statutory audit.
- Administer stock compensation plan including processing grants, exercises and cancellations, maintaining equity administration tool, preparing equity related communication, calculating quarterly stock compensation expense and preparing annual audit requests and reporting disclosures.
- Become proficient with software systems including Salesforce and Astrella.
- Serve as the primary System Administrator and Subject Matter Expert for NetSuite or new ERP, ensuring data integrity and optimizing system workflows.
- Lead cash flow forecasting and liquidity management.
- Oversee state and local tax compliance and coordinate with external tax preparers on annual federal filings.
- Manage sales tax compliance.
- Maintain and improve internal controls to ensure accuracy and prevent fraud.
- Answers accounting and financial questions by researching and interpreting data.
- Work with key personnel across multiple business functions to provide insight into accounting processes.
- Perform other duties as assigned.
- Maintain a positive & fun environment for the organization.
The right candidate will possess a combination of the following skills:
- Bachelor’s degree in accounting
- CPA preferred
- SaaS Experience
- 7 years of relevant, hands-on accounting experience, including experience managing people
- Experience with NetSuite or similar accounting software preferred, including experience in multi-entity, multi-currency consolidations
- Experience with ERP system conversions
- Ability to manage multiple projects and adapt to changing workloads
- A strong work ethic, attention to detail, and demonstrated knowledge of technical and operations accounting
- A ‘roll-up-your-sleeves’ mentality with a proven ability to thrive in a fast-paced environment
- Strong communication skills, both verbal and written
- The drive to enforce continuous improvement and learn from past mistakes
Compensation:
The anticipated hourly compensation for this position will be $110,000 - $135,000 annually. Compensation packages are based on a combination of factors, including the selected candidate’s skills, experience as well as internal and external equity.
Culture:
Our values are active guidelines we attempt to live by every day — Put People First, Be Yourself, Do Your Best (Together), and Make It Better. We are working to ensure that all our people feel seen, respected, supported and connected at work, and we celebrate our differences for all the ways they make us stronger together.
In the spirit of those values and beliefs, we are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race or ethnicity, national origin, gender identity or expression, sexual orientation, religion, socioeconomic status, disability, age, or veteran status. If you have a disability or special need that requires accommodation, please let us know.
Don’t meet every requirement? Statistics show that women and people of color are unlikely to apply to jobs unless they are 100% qualified, which is rarely the case for anyone. So, let’s change that statistic! We strongly encourage individuals from minoritized groups to apply, even if your experience doesn’t align perfectly. If this role excites you, we want to hear from you. You might bring the exact talent and perspective our team needs!
Salary : $110,000 - $135,000