What are the responsibilities and job description for the Commercial Proposals Project Coordinator position at Acron Aviation Analytics Limited?
Please note: This is an on-site position that requires the selected candidate to work from our Salt Lake City, UT, office. It is not a remote role.
About Acron Aviation:
Acron Aviation is an agile commercial aviation partner with a long heritage of providing established, industry-certified solutions, as well as future-focused, data-driven innovations. With customers across the globe our employees are committed to the company mission of innovating to create safer skies. For more information visit acronaviation.com
About Driver Training Solutions:
Driver Training Solutions is a global leader in commercial driving simulators- designed, engineered, and delivered by a team of passionate innovators redefining what’s possible safe driving. From trucking and Law Enforcement simulators to our SMART defensive driving courses and software, we support fleets and drivers with the technology and expertise to make the roads a safer place. Now, with a bold new identity, we’re building on a legacy of driving excellence- unleashing fresh energy, modern thinking, and a customer-first mindset to meet the demands of today’s rapidly evolving aerospace industry. Welcome to Driver Training Solutions - where the future takes to the road!
We are seeking a highly organized and detail-oriented Project Coordinator / Commercial Proposal Manager to support the end-to-end proposal and commercial lifecycle. This role is responsible for developing customer proposals and offer letters, reviewing solicitations, coordinating terms and conditions, and ensuring compliance with internal and external requirements. The position serves as a key interface between commercial, legal, finance, and operational teams to ensure accurate, timely, and compliant execution of commercial activities.
In addition, this role supports business registration activities, vehicle title management, and internal asset tracking, requiring strong attention to detail, regulatory awareness, and cross-functional coordination.
Key Responsibilities / Essential Functions
- Prepare and manage customer proposals, quotes, and offer letters, including both unsolicited opportunities and formal solicitations (RFPs/RFQs)
- Review solicitations to identify requirements, risks, and compliance considerations; coordinate internal responses accordingly
- Coordinate and review key commercial terms and conditions with the Commercial Team and other stakeholders
- Set up and maintain projects and contracts within internal systems, ensuring accuracy and completeness of documentation
- Participate in project status meetings and support alignment between commercial commitments and project execution
- Monitor project deliverables to ensure they meet customer expectations and contractual requirements
- Identify commercial and project-related risks and recommend appropriate mitigation strategies
- Provide timely updates to customers and internal stakeholders regarding project progress, delays, and issues
- Serve as a point of contact for customer inquiries, responding promptly and professionally
- Build and maintain strong relationships with current and prospective customers
- Coordinate across departments to address customer requirements, challenges, and proposed solutions
- Support business registration activities and ensure compliance with applicable regulatory requirements
- Manage vehicle title processing, documentation, tracking, and delivery in accordance with legal standards
- Maintain corporate-issued assets and conduct routine inventory reporting
- Produce timely, accurate, and detailed reports related to proposals, projects, and operational activities
- Develop and improve processes, procedures, and methodologies to enhance proposal and project execution efficiency
- Provide guidance and support to project teams as needed to ensure successful delivery
- Follow all company policies and procedures
Qualifications:
- Bachelor’s Degree in Business, Finance, Engineering, or a related field and minimum 4 years of prior relevant experience
- Experience in proposal management, contracts, commercial operations, or related field
- Experience reviewing solicitations (RFPs/RFQs) and coordinating proposal responses
- Familiarity with contract terms and conditions and commercial risk considerations
- Strong organizational and multitasking skills with high attention to detail
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office; experience with ERP or contract management systems preferred
- Ability to work independently and collaboratively in a fast-paced environment
Preferred Additional Skills:
- Maintain professional working relationships and attitude
- Demonstrated written and verbal communication skills
- Ability to work independently with little-to-no supervision
- Proficient in MS Office products
- Strong communication and negotiation skills
- Excellent organization and multitasking ability
- Assertiveness and confident
Acron Aviation also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary.
By submitting your résumé for this position, you understand and agree that Acron Aviation may share your résumé, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
Acron Aviation is proud to be an Affirmative Action/Equal Opportunity Employer. Acron Aviation is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws.
Acron Aviation maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
Acron Aviation is an E-Verify Employer.