Project Manager

Job Title: Project Manager

Duration: 12 Months

Location: Honolulu, Hawaii (Onsite)

JOB DESCRIPTION

Responsibilities

• Project Planning & Execution

o Work with selected vendor to manage and hold accountable to the project plan: scope, timeline, milestones, deliverables, and work breakdown

o Coordinate requirements gathering, software customization, testing, and deployment phases

o Ensures the selected vendor completes project documentation including, but not limited to, status reports, risk logs, issue logs and effective management of the state’s SharePoint site

• Stakeholder Management

o Engage with cross-functional teams: business analysts, registry staff, IT, legal, compliance and external stakeholders

o Facilitate requirements, steering committee meetings, and stakeholder updates

o Manage expectations and bring escalations to the Chief of OHSM

• Budget & Resource Management

o Track budget, track expenditures, manage vendor contracts and invoices with adherence to state procurement rules and limit change orders

o Coordinate and allocate internal and external resources effectively

• Risk & Change Management

o Identify, analyze, and mitigate project risks and dependencies

o Manage scope changes, document them, evaluate impact, and gain approval

o Interface with and ensure reporting to ETS any IV&V-related activities or reported (see below)

• Quality Assurance & Testing

o Work with the vendor to define and lead user acceptance testing (UAT)

o Ensure data integrity, system performance, security compliance, and regulatory adherence

• Training & Roll-out

o Coordinate training activities with the vendor to roll out manuals, guides and videos for internal and external stakeholders, end users and trainers

o Oversee pilot launches and coordinate with operations for full deployment

• Go-Live & Post Implementation Support

o Plan go-live, fallback procedures, cutover checklist

o Monitor system post-launch; coordinate issue resolution and post go-live review

• Ensure Independent Verification & Validation (IV&V)

o Provides an objective, third-party assessment of both the project processes and the product being built. IV&V does not participate in development—it evaluates.

Required Qualifications

• Bachelor’s degree in Computer Science, Information Systems, Public Health, Business, or related field

• 5 years’ project management experience, ideally in software implementations for public records, registry, or healthcare systems

• PMP, PRINCE2, or equivalent project management certification

• Strong stakeholder engagement and communication skills

• Proven experience with ALM tool sets

• Familiarity with data security, privacy regulations, and database technologies

• Excellent analytical, organizational, leadership, and problem-solving skills

• Ability to manage and influence cross-functional teams

• Experience with training, documentation, and knowledge transfer

Desired Knowledge and Skills

• Prior experience selecting and implementing ERP, database, or Cloud solutions (e.g., AWS, Azure)

• Data migration, ETL, and legacy system integration experience

• Hands-on with SaaS or enterprise software deployment

• Understanding regulatory compliance: HIPAA, GDPR, or equivalent Performance Metrics

• On Time Delivery: Adherence to project timelines and milestones

• Budget Control: Staying within financial constraints or justified variances

The Company is an Equal Opportunity Employer and is committed to creating an equitable and inclusive environment for all.