Accounting Coordinator

The Accounting Coordinator supports the accounting department by managing both Accounts Payable and Accounts Receivable functions. This role is responsible for processing invoices, posting payments, reconciling accounts, and ensuring accurate financial transactions.

This position works closely with a small, tenured team and reports directly to the Accounting Supervisor. Success in this role requires strong attention to detail, reliability, and the ability to handle transactional accounting responsibilities in a structured environment.

Key Responsibilities

Accounts Payable:

• Process and enter vendor invoices accurately into the system

• Match invoices to purchase orders and supporting documentation

• Apply appropriate coding and payment terms

• Identify and resolve discrepancies, including duplicate entries

• Support month-end and year-end close processes

• Provide support to internal teams and respond to inquiries

Accounts Receivable:

• Process and post customer payments accurately (including lockbox transactions)

• Reconcile payment details and ensure proper application

• Monitor AR aging reports and follow up on past-due accounts

• Investigate and resolve payment discrepancies and customer inquiries

• Communicate effectively with internal teams regarding account status

• Support reporting and documentation for financial tracking

Qualifications & Experience

• 2 years of Accounts Payable and/or Accounts Receivable experience preferred

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience)

• Basic understanding of accounting principles

• Strong attention to detail and accuracy

• Ability to work in a high-volume, deadline-driven environment

Technical Skills

• QuickBooks (preferred; ~1 year experience ideal)

• Proficiency in Microsoft Office, especially:

o Excel

o Word

o Outlook

Nice to haves:

• Experience with bill.com is a plus

• Experience with ERP systems is a plus

Ideal Candidate Profile

• Reliable and consistent performer

• Detail-oriented with strong organizational skills

• Comfortable performing routine, transactional accounting tasks

• Strong problem-solving and analytical thinking abilities

• Effective communicator with a team-oriented mindset

Additional Notes for Agencies

• This is a hybrid AP/AR role, so candidates must have experience in both areas

• Focus on candidates who demonstrate stability, attention to detail, and the ability to handle repetitive processes efficiently

• QuickBooks experience is preferred but not required if candidate shows strong foundational accounting skills