What are the responsibilities and job description for the Escrow Disbursement Specialist position at Acquisition Title?
Acquisition Title is an established and well-respected title and settlement office seeking a detail-oriented and highly organized Escrow Disbursement Specialist to join our team.
This role is critical to ensuring the accurate handling of closing funds, timely disbursements, and full compliance with industry standards. It is best suited for a professional with prior experience in title, escrow, or real estate transactions who is comfortable working independently and taking full ownership of the disbursement process.
Key Responsibilities
Disbursements & Closing Support
- Record transactions and disburse funds for real estate closings
- Print and process checks and wire transfers accurately
- Verify payoff and seller proceeds wires using CertifID
- Balance and ensure accuracy of all outgoing funds
- Re-issue checks and manage uncleared disbursements
- Coordinate with agents regarding delivery of commission checks
File Management & Documentation
- Scan, upload, and manage closing documents (deeds, deeds of trust, etc.)
- Submit documents through Simplifile for recording
- Mail original documents and overnight closing packages/payoffs
- Maintain organized digital and physical file systems
- Transfer files to storage as needed
Escrow Accounting & Reconciliation
- Receive and deposit incoming checks and wire transfers
- Assist with daily reconciliation discrepancies (Qualia vs. trust account)
- Monitor and resolve accounting exceptions
- Order checks and maintain trust account supplies
Title & Policy Processing
- Update title information and manage policy-related tasks
- Input title insurance premiums for remittance tracking
- Process title insurance remittances, including:
- Matching checks to reports
- Reconciling with AgentTrax
- Submitting underwriter payments
- Uploading policy documentation
Additional Responsibilities
- Handle tax refunds and payoff-related requirements
- Process annual 1099 reporting
- Assist with audits and E&O renewals
- Respond to policy and document requests
- Set up and manage online access accounts as needed
Qualifications
- Prior experience in a title company, escrow, or real estate closing environment (required)
- Proven ability to handle escrow funds, disbursements, or closing processes with minimal supervision
- Strong attention to detail and accuracy in financial transactions
- Familiarity with escrow accounting and reconciliation processes
- Experience with platforms such as Qualia, Simplifile, or AgentTrax (preferred)
- Ability to manage multiple files and deadlines simultaneously
What We’re Looking For
- A professional who can confidently manage responsibilities independently from day one
- Practical, hands-on experience in escrow or title operations
- High level of integrity and accountability when handling client funds
- Strong judgment with the ability to identify and resolve discrepancies
Compensation & Benefits
- Competitive salary based on experience
- Health & dental insurance
- Disability coverage
- 401(k) plan
- Paid vacation
How to Apply
Please submit your resume along with a brief summary of your relevant escrow, title, or real estate transaction experience.
Pay: $19.00 - $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
Salary : $19 - $22