Accounts Payable Clerk

Summary

Compile data, compute fees and charges, and process invoices for payment purposes. Duties include acquiring and processing invoices, assisting with account reconciliations, and paying or receiving payments from vendors and customers; posting data; and keeping other relevant records. May involve use of computer, calculator, and adding machines.

Duties

• Verify accuracy of billing data and revise any errors.
• Operate typing, adding, calculating, or billing machines.
• Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
• Review documents such as purchase orders, sales tickets, charge slips, or hospital records to compute fees or charges due.
• Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods.
• Keep records of invoices and support documents.
• Resolve discrepancies in accounting records.
• Type billing documents, shipping labels, credit memorandums, or credit forms, using typewriters or computers.
• Contact customers to obtain or relay account information.
• Compute credit terms, discounts, shipment charges, or rates for goods or services to complete billing documents.
• Answer mail or telephone inquiries regarding rates, routing, or procedures.
• Track accumulated hours and dollar amounts charged to each client job to calculate client fees for professional services, such as legal or accounting services.
• Review compiled data on operating costs and revenues to set rates.
• Compile reports of cost factors, such as labor, production, storage, or equipment.
• Consult sources such as rate books, manuals, or insurance company representatives to determine specific charges or information such as rules, regulations, or government tax and tariff information.
• Update manuals when rates, rules, or regulations are amended.
• Estimate market value of products or services.
  
  

Requirements

• Verify accuracy of financial or transactional data.
• Operate office equipment.
• Maintain financial or account records.
• Calculate costs of goods or services.
• Maintain financial or account records.
• Reconcile records of sales or other financial transactions.
• Type documents.
• Discuss account status or activity with vendors and shipping companies.
• Calculate shipping costs.
• Calculate costs of goods or services.
• Explain payments, policies, or procedures.
• Maintain operational records.
• Analyze financial information.
• Compile data or documentation.
• Search files, databases or reference materials to obtain needed information.
• Prepare informational or reference materials.
• Calculate costs of goods or services.
  
  

Nice To Haves

• Microsoft Excel
• Microsoft PowerPoint
• 10-key calculators
• Accounting software
• Automated billing software
• Billing machines
• Bookkeeping machines
• Customer relationship management CRM software
• Database software
• Desktop computers
• Desktop publishing software
• File management systems
• Handheld calculators
• Microsoft Office
• Microsoft Word
• Photocopiers
• Scanners
• Spreadsheet software
• Web browser software
• Word processing software