Administrative - Project Assistant - Construction Company

Administrative Project Assistant

We are looking for an exceptional Administrative Project Assistant.

About ADI

Open your future to incredible career potential. Working for an industry-leader who invests in their people. Acoustical Design is a nationally ranked Top 25 Ceiling Contractor, as well as a family-owned, privately held company with a 55 year legacy of success.

Founded in 1965, ADI specializes in suspended acoustical ceilings, including metal and wood ceilings and walls. We work extensively with the leading manufacturers in the industry such as Armstrong, 9Wood, Rulon, Ceilings Plus, Arktura, USG, Hunter Douglas, Turf, and Gordon.

We have a dedicated staff, proficient in executing every stage of the construction process from design, budgeting, preconstruction, including site safety, planning and management of a project throughout and to completion. Our highly trained field staff work on custom installations, standard suspended ceilings and installs to the highest level of quality, with the latest technology.

With over 150 years combined experience in the acoustical industry, ADI looks forward to the opportunity to add another valued member to our team.

Build Your Career with us

As an Administrative Project Assistant, you will interface with Project Managers, Field Crew and the Accounting Manager in order to support the administrative daily operations and will assist the project management team with needed tasks. You will help with paperwork distribution, weekly time cards, and preparing documents/materials/Issuance for construction projects. This position grows with you and advances with your skill development. This is an in-office position.

Data & Administrative Duties, including, but not limited to

· Answering the phone, greeting guests, Ordering Office supplies

· Jobsite insurance enrollment and maintenance

· Preparing project submittals and data sheets, ordering samples

· Update and maintain purchase order logs/ Document Preparation/Filing

· Purchasing

· Assist Project Managers in all aspects of pre-construction administration

· Additional projects as needed

Some qualities we are looking for, Excellent verbal and written communication skills

· A sense of ownership and pride in your work

· A commitment to lifelong learning and curiosity

· A positive and proactive approach to addressing challenges

· Enjoyment in working both in teams and on personal projects

· An agile approach to everyday projects and tasks

Background and Experience that will set you up for success

· Strong foundation in Microsoft Office, to include, excel, word, and outlook.

· Exceptional time management and organizational skills

· Proven workload prioritization, multi-tasking, and working under pressure in an occasionally fast-paced environment to meet deadlines

Wage & Compensation

· $45,000 to $60,000 Annual Salary - based on experience.

· Hours Monday – Friday 6:30am to 3:00pm (1hour meal break)

· Top Tier Medical (80/20), Dental, Vision and S.E.P Retirement plan

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have any experience with preparing employee payroll? Yes or No?
• “This position requires consistent attendance and punctuality. Are you able to meet these expectations?” Yes or No?
• “This role requires reliable transportation to job sites and/or travel between locations. Are you able to meet this requirement?” Yes or No?
• Are you legally authorized to work in the United States, and are you able to meet the schedule requirements for this position?” Yes or No?
• 1 year experience working with Excel and Word? Yes or NO?

Work Location: In person

Salary : $45,000 - $60,000