What are the responsibilities and job description for the Purchasing Manager position at Acoustic Architects, Inc.?
Location: Miami (Corporate Office), 950 NW 72nd St, Suite 101, Miami, FL 33150
Reports To: Director of Operations
Employment Type: Full-Time
Company Overview:
Acoustic Architects Inc. is a leading provider of cutting-edge Audio Visual (AV) solutions, serving clients across the residential, commercial, marine and MDU sectors. We specialize in the supply and integration of AV productsfrom projectors, displays, and sound systems to networking and control equipment. Our product range includes both stocked items in our warehouse and non-stocked products sourced from trusted suppliers.
Position Overview:
We are seeking a detail-oriented and strategic Purchasing Manager to oversee all procurement activities. This role involves managing the purchasing of AV and other products, equipment, and materialsboth stocked and non-stockedensuring timely delivery, optimal inventory levels, cost efficiency, and supplier performance. The ideal candidate will bring experience in the AV industry or a related technical field, strong negotiation skills, and a proactive approach to procurement planning.
Key Responsibilities:
Procurement & Purchasing
- Source and purchase AV products and components based on project requirements, stock levels, and client needs.
- Manage procurement of both stocked (warehouse) and non-stocked (project-specific or just-in-time) items.
- Issue and manage purchase orders (POs), ensuring accurate product specifications, pricing, and lead times.
- Track and expedite orders to ensure on-time delivery.
Inventory & Stock Management
- Monitor and maintain optimal inventory levels for stocked items in coordination with warehouse and sales teams.
- Forecast demand based on historical data, upcoming projects, and sales input.
- Coordinate with warehouse staff to ensure proper storage, labeling, and rotation of inventory.
Warehouse Staff Management
- Supervise, train, and coordinate warehouse personnel to ensure efficient inventory handling and order fulfillment.
- Assign tasks, monitor performance, and provide guidance to maintain productivity, accuracy, and safety standards.
- Conduct regular team meetings and training sessions to reinforce company policies, operational procedures, and safety protocols.
Supplier Management
- Develop and maintain strong relationships with key vendors and distributors.
- Negotiate pricing, terms, and contracts to achieve cost savings and service improvements.
- Evaluate supplier performance regularly based on quality, delivery time, and responsiveness.
Cross-functional Coordination
- Work closely with sales, project managers, and technical teams to anticipate procurement needs and adjust purchasing plans accordingly.
- Provide lead-time and cost estimates for upcoming bids or customer proposals.
- Resolve any supply chain issues, such as backorders, substitutions, or quality discrepancies.
Reporting & Analysis
- Maintain accurate purchasing records and documentation.
- Analyze procurement data to identify trends, opportunities for cost savings, and process improvements.
- Prepare regular reports on purchasing activities, supplier performance, and inventory levels.
Qualifications:
Required:
- Proven experience as a Purchasing Manager or Buyer, preferably in the Audio Visual or related technical/electronics industry.
- Strong knowledge of supply chain, purchasing processes, and inventory management.
- Proficiency in ERP or procurement systems (e.g., iPoint, SAP, QuickBooks, etc.) preferably iPoint.
- Excellent negotiation, communication, and organizational skills.
- Strong analytical mindset with attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
Preferred:
- Technical understanding of AV products and systems.
- Experience with just-in-time procurement and vendor-managed inventory (VMI).
- Familiarity with import/export and logistics processes.
Physical Requirements:
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
- While performing the duties of this role, the team member is frequently required to stand, walk, talk and hear- possibly for prolonged periods at a time.
- The team member may be required to lift and/or move up to 30 lbs.
What We Offer:
- Competitive salary and performance-based bonuses.
- Health and wellness benefits.
- Opportunities for career growth in a rapidly expanding industry.
- A collaborative team culture with a focus on innovation and quality.