Executive Assistant

**DESCRIPTION** Overall, these individual handles a variety of situations involving the clerical or administrative functions of the office which often cannot be brought to the attention of the executive. The incumbent operates under general guidelines, using considerable judgment and initiative to determine the approach or action to take in non-routine situations. Generally, applies to those associates reporting to an executive of the company or responsible for several managers/executives or departments simultaneously. **RESPONSIBILITIES** **What you’ll do** **Be the executive’s right hand.** Own day‑to‑day office operations, route sensitive communications, and use sound judgment to resolve non‑routine issues independently. **Create executive‑ready presentations and visuals.** Build polished **PowerPoint** decks, graphics, and data‑rich **Excel** spreadsheets that simplify complex information for marketing and leadership presentations. **Anticipate needs and prepare materials.** Proactively assemble briefings, agendas, and correspondence for conferences, appointments, meetings, and calls; ensure all logistics and follow‑ups are in place. **Monitor and act on key information.** Read industry publications, regulations, and directives; flag what matters and take action or route to the appropriate leader; help **train new administrative associates** . **Turn data into insight.** Gather information from multiple sources to produce ad‑hoc reports, summaries, and responses to inquiries; distill findings into clear communications and presentations. **Handle confidential work with discretion.** Manage sensitive administrative details and documentation, including **deduction resolution** , maintaining strict confidentiality at all times. **Serve as the first point of contact.** Greet visitors, assess needs, and direct them promptly; read, triage, and route incoming mail and messages to keep information flowing. **Keep operational lists current.** Maintain the **revenue forecast** , publish the **newsletter** , update **email lists** , and oversee **SM software user lists** so teams have accurate, up‑to‑date resources. **Contribute to special projects.** Take on additional assignments that support department priorities and drive continuous improvement. Other duties assigned **QUALIFICATIONS** **Education:** High School Diploma/GED required; **Bachelor’s degree preferred** . **Experience:** **5 years** of administrative or secretarial experience supporting middle management or executive‑level leaders. Proven ability to manage complex schedules, confidential information, and fast‑moving priorities. **Technical Skills:** Advanced proficiency in **Microsoft Excel, Word, and PowerPoint** —comfortable creating spreadsheets, presentations, and polished communications. Strong familiarity with presentation tools and the ability to translate data into clear, visual formats. **Professional Skills:** A consistently **professional demeanor** with the confidence to represent leadership in a highly visible role. Exceptional **organizational, interpersonal, and communication** skills—written and verbal. Ability to interpret guidelines, adapt to changing situations, and exercise strong judgment in non‑routine scenarios. **Physical Requirements:** Ability to meet the physical demands of the role, including **seeing and listening** for extended periods. \#DiscoverYourPath **ABOUT US** Acosta, and its subsidiaries, is an Equal Opportunity Employer **Job Category:** Administration **Position Type:** Full time **Business Unit:** Corporate **Salary Range:** $17.98 - $25.00 **Company:** Acosta Employee Holdco LLC **Req ID:** 18803

Salary : $18 - $25