What are the responsibilities and job description for the Labeling Project Manager position at Acolad?
Acolad is the global leader in content and language solutions. Its mission is to support companies in every industry to scale across markets and enable growth through cutting-edge technology and localization expertise. Established in 1995, the group is present in 22 countries across Europe, North America and Asia, with over 1.600 employees supported by a network of 10.000 linguists around the world.
At Acolad, every position is key to our global growth: we know that we will only succeed if our people succeed.
Joining Acolad means a unique opportunity for professional development through a collaborative global environment that promotes talent and creativity. We are continuously looking for new talent (like you!) to support our mission to drive growth and innovation across some of the world’s leading brands.
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About the role
Project management of the development and localization of client’s final packaging and labeling deliverables.
Key Responsibilities
- Manage client’s labeling projects by effectively planning, executing, and collaborating with cross-functional teams to ensure that project timelines are met.
- Understand the labeling function’s role in the end-to-end project timeline and work with program management to integrate labeling timelines into the overall project timelines.
- Represent the labeling function on project kick-offs, status, reviews, meetings, and escalation of issues.
- Effectively capture meeting summaries, decisions, action items, and communicate to stakeholders.
- Create Labeling Strategy Plan for new product introductions and/or design changes.
- Create and track all project related tasks in various project management tools, such as Confluence, SmartSheet, and Asana. This includes creating diligent timelines and considering cross-functional dependencies.
- Identify project roadblocks or scope creep and communicate to cross-functional team members.
- Utilize client’s quality management system (Master Control) to route change request and packets for updates to labeling, specifications, components, and other quality documents, as needed.
- Effectively communicate urgency of approvals needed from cross-functional teams and upper management to meet project deadlines.
- Provide thorough document/process reviews to ensure accuracy and compliance. This may include creating redline of changes, comparing documents utilizing a compare software tool (Beyond Compare, TVT), or visual quality reviews.
- Manage labeling content review cycle and approvals to accomplish labeling verification.
- Responsible for the final quality of the deliverables, communicate quality issues and process deviations/risks to management.
- Collaborate with supply chain on timing of labeling updates, to reduce scrap costs, and align on printed labeling ordering strategy.
- Work in partnership with regulatory, quality, user experience, document control, human factors, product development, and operation team to meet project deliverables and timelines.
- Collaborate with language service provider to accomplish translation of English source files, as needed.
- Build a strong working relationship with client, ensuring needs are met and trust is established.
- Recognize areas of improvement and execute labeling process improvement initiatives.
Requirements
- Bachelor’s or Associate degree in a related field, or equivalent experience
- Minimum 3 to 5 years relevant medical device or pharmaceutical labelling and project management experience
- Minimum 3 to 5 years working in a Quality Management System
- Ability to develop project plans and schedules, track that team is making deadlines
- Experience working with Language Services Providers or hands on experience with localized/foreign languages
- Endurance and tenacity to work on complex, detailed projects through completion, strategic thinker
Benefits
Acolad offers a comprehensive benefits package. New employees are eligible to receive benefits on the first day of the month after their start date. Highlights of the program include:
❤️Medical, Dental, Vision, Life Insurance, Short-Term Disability, Health Savings and Flexible Spending Account options.
❤️Many other voluntary options to choose from: Voluntary Life Insurance, Long-Term Disability, Buy-Up Short-Term Disability, Identity Theft, Legal Insurance and Critical Illness Insurance.
❤️401(k) plan with 50% match on 12% employee contribution - providing an employer contribution of up to 6%.
In addition to the benefits package, Acolad also offers the following time off:
❤️Starting with 15 days of paid time off annually, with ability to move to 28 days within five years of tenure.
❤️Nine paid holidays per year.
Salary base range for this position is between $65K to $75K, dependent upon experience and physical location. This position is eligible for variable compensation in addition to the base salary.
This opportunity will close January 30th, 2026.
Acolad is committed to creating a diverse and equitable workforce. We believe that diversity, equity, and inclusion in all its forms—gender, age, disability, marital status, ethnic or social origin, religion, belief, or sexual orientation—enrich the workplace. It opens opportunities for individuals to express their talents, both individually and collectively, and strengthens our ability to adapt to a changing world. As an equal opportunity employer, we welcome and consider applications from all qualified candidates, regardless of their backgrounds.
Salary : $65,000 - $75,000