Executive Assistant to Chief Executive Officer

Executive Assistant

Sarasota, Florida

Join a Legacy of Excellence

Ackerman Plumbing is seeking an experienced and driven Executive Assistant to support our leadership team through proactive coordination, effective communication, and exceptional organizational skills.

If you are looking for a long-term opportunity with a company that values expertise, leadership, and quality, we encourage you to apply and become part of our legacy of excellence.

About Ackerman

Family-owned and operated since 1946, Ackerman Plumbing has proudly provided expert craftsmanship across four generations. Our projects range from hospitals and hotels to educational institutions and museums, consistently setting industry standards for quality and reliability.

Our company built its reputation on the belief that our customers deserve nothing less than the "World’s Greatest Plumbers."

Benefits

• Competitive Salary commensurate with experience
• Paid Time Off and 9 Paid Holidays
• Comprehensive Health, Vision, and Dental Insurance
• 401(k) Retirement Plan with 4% Company Match
• Access to the Latest Technology and Project Management Tools
• Ongoing Professional Development and Career Advancement Opportunities
• A collaborative, supportive work environment that fosters excellence

Position Overview

Primary Responsibilities

The Executive Assistant will provide high-level administrative, operational, and organizational support to the leadership team within a commercial plumbing organization. This role ensures efficient daily operations, enhances communication across departments, and supports project coordination, scheduling, documentation, and client service activities. The ideal candidate is proactive, detail-oriented, trustworthy, and thrives in a fast-paced construction/trades environment.---

Key Responsibilities

Administrative & Executive Support

· Manage calendars, schedule meetings, coordinate travel, and prepare agendas for executives.

· Organize, draft, and proofread correspondence, proposals, reports, and internal documents.

· Maintain confidentiality while handling sensitive company and project information.

· Track executive priorities and ensure deadlines are met.

· Assist with preparing, formatting, and organizing board meeting documents, presentations, and reports.

Project & Operations Support

· Assist with project documentation, including submittals, RFIs, change orders, permits, and closeout packages.

· Coordinate with project managers, field supervisors, vendors, and general contractors as needed.

· Maintain organized digital and physical filing systems for project documents.

· Monitor progress milestones and support timely communication with stakeholders.

Scheduling & Workforce Coordination

· Support scheduling of technicians, subcontractors, and field teams as needed.

· Assist with onboarding, training logistics, and maintaining employee records.

· Help track licenses, certifications, safety documentation, and compliance requirements.

Financial & Administrative Tracking

· Assist with follow-ups and expense reports.

· Track project budgets, cost codes, and related financial documentation.

· Support vendor account management and maintain updated contact lists.

Customer & Vendor Communication

· Serve as a primary point of contact for clients and partners when executives are unavailable.

· Coordinate meetings, site visits, and ensure all stakeholders have the required documentation.

· Maintain a professional and courteous demeanor representing the company.

Qualifications

Required

· 10 years of administrative or executive assistant experience, preferably supporting leadership in construction, field service, or commercial trades.

· Strong organizational skills with the ability to multitask and prioritize effectively.

· Excellent written and verbal communication skills.

· Proficiency with Google Workspace or Microsoft Office; comfort with project management or construction software (e.g., ServiceTitan, Procore, Buildertrend, or similar).

· Ability to work independently and handle confidential information.

· Experience working with commercial job site processes and documentation.

· Familiarity with accounts payable/receivable workflows.

· Background supporting operations in plumbing, HVAC, mechanical, or other skilled trades, strongly preferred.

· Proactive problem-solving

· Attention to detail

· Excellent time and task management skills

· Adaptability in high volume and fast-paced environment

· Team collaboration

Work Environment & Travel:

· Full-time position with standard business hours; occasional flexibility may be required.

· Competitive compensation based on experience.