What are the responsibilities and job description for the Safety Admin position at ACF, Inc.?
Job Summary
We're seeking a proactive and detail-oriented Safety Admin to help foster a culture of safety across our organization. In this role, you will partner with leadership and employees to ensure compliance with safety regulations, develop training programs, and implement initiatives that protect our most valuable asset: our people.
This is an excellent opportunity for a safety professional who enjoys working both in the office and in the field, building relationships, improving processes, and making a direct impact on workplace safety throughout multiple locations.
Essential Job Functions
Safety Programs and Compliance
- Develop, maintain, and support company-wide safety policies, programs, and procedures.
- Ensure compliance with OSHA, MSHA, and other applicable federal, state, and industry regulations.
- Monitor regulatory changes and communicate compliance requirements to management and staff.
- Maintain compliance with client safety platforms including ISNetworld, Avetta, and other third-party contractor management systems.
- Track and report OSHA and MSHA training hours and complete required quarterly and annual reporting.
Training & Employee Development
- Coordinate and deliver engaging safety training programs for employees across the organization.
- Assign and track monthly safety training requirements.
- Coordinate CPR, forklift certification, hazard communication, and other safety-related training programs.
- Serve as a trusted safety resource for employees and management.
Inspections & Risk Management
- Conduct routine job-site inspections to ensure safe work practices are followed.
- Perform quarterly office, warehouse, vehicle, and branch inspections.
- Identify safety risks and recommend corrective actions to reduce workplace hazards.
- Assist with process hazard analyses and safety reviews.
Incident Prevention & Investigation
- Support incident, injury, and near-miss investigations.
- Review investigation findings and help implement corrective actions.
- Assist Human Resources with workers' compensation claims management and OSHA recordkeeping, including OSHA 300 and 300A logs.
Equipment and Safety Resources
- Manage inventory of personal protective equipment (PPE) and safety supplies.
- Assist employees in selecting appropriate PPE for their work environment.
- Order PPE and uniforms for new hires.
- Coordinate annual calibration of safety equipment and meters.
Fleet & Administrative Support
- Coordinate vehicle inspections, repairs, and insurance-related activities.
- Manage driving complaints and prepare required documentation and follow-up reports.
- Generate and distribute monthly GPS reporting.
- Support company-wide safety initiatives and continuous improvement efforts.
Required Knowledge, Skills and Abilities (including physical and work environment)
- Strong organizational, communication, and interpersonal skills.
- Proficiency with Microsoft Office, including Outlook, Word, and Excel.
- Ability to manage multiple projects and deadlines in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
- Basic mechanical and technical aptitude.
- Ability to work in industrial, warehouse, construction, and outdoor environments, including non-climate-controlled settings.
- Ability to wear required PPE.
- Ability to lift and carry up to 25 pounds.
- Ability to operate a forklift (company-provided training and certification required).
Minimum Job Qualifications (education, work experience, licenses/certifications)
- Bachelor's degree and at least 2 years of experience in safety, risk management, operations, or a related field; equivalent combinations of education and experience may be considered.
- Working knowledge of OSHA regulations and workplace safety best practices.
- Ability to travel to branch locations for training, inspections, safety audits, etc.
Preferred Certifications:
- OSHA Certification
- MSHA Certification
- Forklift Trainer Certification
- CPR Certification
- Safety Management Training
- Accident Investigation Training
- Experience with ISNetworld and Avetta
Why Join Us?
- Make a meaningful impact on employee health and safety.
- Work closely with leadership to shape and improve safety initiatives.
- Opportunity to travel and collaborate across multiple locations.
- Professional development and certification opportunities.
- Be part of a team that values safety, accountability, and continuous improvement.