Executive Director

JOB DESCRIPTION 

JOB TITLE: EXECUTIVE DIRECTOR, GACTA/AIM 

REPORTS TO: Board of Directors

DUTIES, RESPONSIBILITIES, QUALIFICATIONS, AND ABILITIES 

(additional duties, responsibilities, qualifications, and abilities may be added as position is filled) 

Under the general direction of the Board of Directors of Gainesville Area Community Tennis Association, Inc., (DBA: Aces In Motion) Employee shall perform the responsibilities Employee shall comply with all rules and policies of the Alachua County School Board, Alachua County, City of Gainesville, University of Florida, and any other agencies governing the sites at which programs are conducted. The specific duties and responsibilities of this position shall include the following:  

PRIMARY FUNCTION: 

All Directors must be committed to the mission of Aces In Motion.  

Planning- Developing systems for providing prompt, efficient service for members and the public. Developing systems for ensuring that assigned resources are accounted for and used effectively. 

Scheduling- When necessary, provide written and published schedules of programs and events. Coordinating all schedules with other relevant staff and volunteers. 

Directing- Controlling and directing staff, interns, volunteers, members, and the public occupying program areas. Handling or directing inquiries to the appropriate personnel. 

Training- Participate in ongoing training assigned to staff, interns, and volunteers, teaching them how to implement programs and activities. Training includes but is not limited to: assisting with new Board member orientation, teaching assigned staff, interns, volunteers and members’ games rules, proper use of equipment, conflict resolution, sensitivity training, good sportsmanship, organizing tournament play, sports leagues, positive youth development, trauma informed coaching/care, social emotional programs, customer service, enforcement of safety policies, proper supervision techniques, AIM systems. Training tools include regular departmental meetings, staff, interns, and volunteer evaluations, attending conferences and workshops. 

Work Environment - This position may work Week/Including Nights & Weekends, during peak seasons. Work is conducted indoors and outdoors. 

Working relationships -

Executive Director works with Program Directors, Program Staff, Interns and Volunteers, Administrative Staff, AIM Board of Directors, parents, law enforcement officials, schools, vendors, donors, and other youth-serving agencies. 

MINIMUM QUALIFICATIONS: 

• Complete pre-employment Level II background check and all other background screenings. 
• A positive attitude and mature personality conducive to working effectively as a team player with diverse Members, Staff, Interns, Volunteers, Parents/Guardians, and other stakeholders. 
• Responsible, dependable, punctual, and will take initiative. 
• Follows directions and asks questions when not understood. 
• Proven interpersonal, oral, and written communication skills; and 
• Proven ability and aptitude to make correct decisions within established policies and commitment to adhere to the AIM Policies and Manuals as approved by the Board of Directors. 
• Committed to the mission of Aces In Motion. 
• Oral and written fluency in English.  

SPECIALIZED SKILLS PREFERRED: 

• Ability to perform responsibilities and adapt to changes in a highly interactive, dynamic environment. 
• Proven ability to cultivate positive relationships with youth ages 11-19 and to offer quality, engaging, and fun educational opportunities. 
• Ability to implement multicultural educational strategiesis needed to fulfill the responsibilities of this position. 
• Competence in utilizing technology to maximize workplace efficiency and youth development programming; and 
• Knowledge and/or understanding of youth development and/or educational work with youth, families, and youth organizations. 
• Proficiency in Microsoft Word, Excel, PowerPoint, Gmail, and Internet Explorer. 
• Valid and clean Driver’s License 
• First Aid & CPR Certification. 

PHYSICAL AND MENTAL REQUIREMENTS: 

• Ability to sit, stand, and walk for long periods; bending and squatting on occasion. 
• Ability to liftup to 20 lbs. on occasion. 
• Ability to hear at a normal conversational level. 
• Ability to maintain a high energy level when necessary. 
• High degree of emotional intelligence 

Aces In Motion is an Equal Employment Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. 

Administrative and Program Activities 

• Work with the Board of Directors to develop and implement policies, procedures, and long-range strategic plans consistent with the goals expressed in the Recitals above;  

• Oversee administrative and program operations, particularly all ongoing Aces In Motion (AIM) programs and middle school tennis programs, as well to increase the sites at which such programs are offered and to increase participation in such programs at new and existing sites; 

• Pursue and incorporate additional revenue sources through a variety of fundraising mechanisms, including grant writing, consistent with the mission statement of Employer;  

• Actively engage and energize Employer’s volunteers, Board members, event committees, partnering organizations, such as USTA, UF, and ACSB and donors; 

• Support a strong Board of Directors; serve as an advisor to each committee; seek and build Board involvement with strategic direction for both ongoing local operations and future endeavors; work with the Treasurer to provide regular financial reporting to the Board;

• Lead, coach, and develop a staff that retains Employer’s current and future volunteers while they effectively carry out Employer’s mission through their service to the organization. Encourage staff to solicit volunteers from a range of sources.  

Donor Management, Fiscal, and Communication Activities 

• Expand local revenue-generating and fundraising activities to support existing program operations and regional expansion of Employer’s offered services. 

• Deepen and refine all aspects of communications—from web and social media presence to external relations to create a stronger brand. Example: Manage and create all websites, social media (Facebook, Twitter, Instagram, YouTube), newsletters, email, brochures, literature, etc.. 

• Use employees’ presence at special events to build relationships and garner new opportunities. Example: Attend local events representing Employer with informational material or networking to raise awareness to Employer’s causes and programs. 
• Oversee all HR policies and implementation (responsible for developing and implementing human resources strategies, policies, and programs to support the organization's overall goals) as well as processing of employee wages, maintaining compliance with tax laws and regulations, and managing deductions and organizational benefits

Planning and New Business Activities 

• Build partnerships across private, public, and governmental entities, establishing relationships with the donors, political and community leaders at each expansion site; 

• Be an external local and national presence that publishes and communicates program results with an emphasis on the successes of the local program as a model for regional 

and national replication. Example: After-school program conferences, USTA events, and conferences. 

• Keep informed of trends, issues, events, and developments within the youth mental health, tennis, and education industries through professional peer contacts, conference attendance, etc.. 

Mental Health Related Duties: 

• Development and incorporation of positive mental health practices into AIM programming/enrichment and policies for staff and students;  

• Provide leadership in strengthening internal communications regarding student mental health concerns or issues with staff at all levels throughout the organization; 

• Responsible for knowledge and implementation of the latest evidence-based practices related to youth mental health;  

• Provide peer supervision as needed with an on-site Licensed Mental Health Counselor;  

• Work with the development team to secure and maintain funding for mental health supports;  

• Conduct occasional youth behavioral health-related trainings for staff; 

• All duties are performed in compliance with Florida board regulations and the American Counseling Association's ethics