Accounting Assistant

Description

Position Summary:

Ace Distributing is seeking a detail-oriented and motivated Accounting Assistant to join our accounting team. This role is integral to ensuring the accuracy and integrity of financial transactions while supporting daily accounting operations. The ideal candidate brings strong organizational skills, attention to detail, and a commitment to professionalism and confidentiality.

Key Responsibilities:

• Process and reconcile financial transactions, including bank activity, customer payments, daily deposits and driver route settlements. 
• Manage accounts receivable operations, including escrow accounts, returned checks, and compliance with company procedures and PLCB regulations.
• Oversee electronic payment systems, including Fintech and Pay Link enrollments and updates; reconcile remittance files and ensure deposit accuracy.
• Support supplier and wholesaler financial transactions by verifying purchase orders, inventory pricing, and billable coding, while ensuring accuracy and consistency.
• Provide administrative and cross-functional support, including maintaining accurate records, assisting with reports and analyses, and communicating effectively with internal teams and leadership.
• Maintain accounting integrity by following internal policies, safeguarding confidential information, participating in process improvement efforts, and representing Ace Distributing professionally.

Requirements

Qualifications:

• Two (2) years of relevant experience preferred, or an equivalent combination of education and experience.
• High accuracy, strong analytical skills, and attention to detail.
• Excellent organizational, communication, and time management skills; ability to prioritize multiple tasks effectively.
• Proficiency in Microsoft Office (Excel, Word, Outlook); accounting software experience is preferred.
• A proactive, dependable, and flexible individual who is open to learning and growing within the role.

Additional Information:

• This description provides a general outline of job duties and responsibilities and is not exhaustive. Additional responsibilities may be assigned.
• The role is based in an office environment with frequent use of computers and other office equipment. Occasional lifting (up to 20 lbs.) and minimal physical activity such as stooping or kneeling may be required.
• Specific vision abilities include close, peripheral, and color vision, as well as the ability to adjust focus.
• This is an on-site role; remote work is not available.
• Employment at Ace Distributing is at-will, and this job description does not constitute an employment contract.

Equal Opportunity Employer Statement:

Ace Distributing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity or expression, marital status, sexual orientation, age, protected veteran status, or any other legally protected characteristic.