Accounts Receivable Assistant

DescriptionPosition OverviewThe Accounts Receivable Clerk will assist in ensuring that the company receives payment for goods and services offered to clients. The Accounts Receivable Clerk is responsible for assigned customer accounts (Time & Material / Fixed Price billings) within the billing process to ensure timely and accurate billings, collections, and cash application of accounts. Process cash payments daily following established procedures for processing receipts. The A/R Clerk will Research and resolve payment discrepancies coordinating with associated divisions/companies as necessary. As part of the accounting team and billing process, the A/R clerk will process adjustments/offsets for all divisions/companies and tie-out banks statements to cash recorded in general ledger. SUPERVISORY RESPONSIBILITIES:·       NoneResponsibilitiesPrepares, posts, verifies, and records customer payments and transactions related to accounts receivable.Creates invoices according to company practices; submits invoices to customers.Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.Creates reports regarding the current status of customer accounts as requested.Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.Assists in generating monthly billing statements based on the general ledger.Assists Accounting Manager in reconciling revenue accounts each month.Copies, files, and retrieves materials for accounts receivable as needed.Relays changes of information to appropriate employees.Performs other related duties as assigned.QualificationsExcellent verbal and written communication skills.Proficient in Microsoft Office Suite or related software as well as other accounting software programs.  Experience with Sage Intacct is a big plusAbility to operate related office equipmentAbility to work independently and in a fast-paced environment.Ability to anticipate work needs and interact professionally with customers.Excellent organizational skills and attention to detail.EDUCATION AND EXPERIENCEHigh school diploma or equivalent required; Associates or Bachelors degree in Accounting preferred.At least two years of related experience required.PHYSICAL REQUIREMENTSProlonged periods of sitting at a desk and working on a computer.Must be able to occasionally lift up to 25 pounds.Benefits401(k)401(k) 6% match after 1 yearDental insuranceHealth insuranceLife insuranceEAP ProgramPaid sick timePaid time offPaid trainingParental leaveReferral programTuition reimbursement