Office Administrator

At Accu Cut Lawn Care and Landscaping, we are growing and want to find someone who will grow with us. Not someone who wants to inherit outdated processes. Not someone who wants to simply post jobs and process paperwork. We're looking for someone excited by the challenge of creating systems and helping build something great!

Office Administrator
Accu Cut Lawn Care & Landscaping — Burlington, NC

Full job description

The Office Administrator works closely with the General Manager to execute the administrative functions that support day-to-day operations for Accu Cut Lawn Care & Landscaping. This position owns ancillary (non-contract) service support from opportunity creation through billing, supports the company's financial and administrative processes, and maintains accurate customer and property records, while assisting the the team on all contract-related actions. He/she serves as a primary point of contact for internal requests and is responsible for delivering the highest level of service to both internal and external customers.

• Support efforts in recruiting, hiring, and onboarding new employees, including recruiting events, screening applications, scheduling interviews, coordinating pre-employment screenings and completing I-9 verification.
• Process month-end close activities and generate financial and operational reports for leadership review and analysis.
• Support the scheduling and monitoring of work tickets, ensuring accurate job costing, including allocating and receiving purchase orders (POs), and completion of work tickets in the landscaping management system.
• Support in building and winning ancillary (non-contract) service opportunities from creation through billing, ensuring required documentation, approvals, and fields are complete before an opportunity converts. Process related change orders and billing accurately and timely, coordinating with management and field crews to confirm scope, work completion, and job costing.
• Support the inventory process, including collecting physical count sheets from the field and entering counts accurately and timely into the tracking file provided by Accounting.
• Prepare and process credit memos in accordance with Company approval thresholds, ensuring required backup documentation is retained.
• Support accounts receivable efforts including collections follow-up, invoice inquiries, and dispute research; escalate unresolved items to ownership as needed.
• Maintain accurate property records and customer contact information in Company systems, recognizing that this data drives billing, routing, and reporting accuracy.
• Submit purchase order requisitions and assist in receiving in accordance with Company procurement procedures.
• Serve as a primary point of contact for internal requests, responding promptly and routing requests outside the scope of the role to the appropriate party.

This Job Is NOT For You If...

• You prefer following established processes instead of creating new ones.

This Job IS For You If...

• You enjoy building things from scratch.
• You love solving difficult hiring challenges.
• You're naturally curious and always looking for better ways to do things.
• You think creatively when others think traditionally.
• You enjoy improving systems as much as working with people.
• You want to grow into a larger leadership role as the company grows.
• You need detailed instructions for every task.
• Recruiting feels like posting ads and waiting.
• HR, to you, is mostly paperwork and compliance.
• You'd rather maintain a system than improve one.

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 – 50.0 per week

Work Location: In person

Salary : $20 - $25