Executive Assistant

THE TEAM YOU WILL BE JOINING

• Early-stage AI technology company with strong growth trajectory
• Recently closed Series A funding round, enabling rapid expansion and new initiatives
• Three years old with accelerated growth: grew from 20 people to 60 in the past year, with ongoing hiring (4 new employees joining per week)
• Fast-paced, dynamic startup environment focused on product development and market acquisition
• Multi-product, multi-team structure with dedicated divisions in content marketing, UX/UI, product lifecycle, QA, sales, and operations
• Led by a visionary founder with successful track record in the tech sector
• Collaborative, high-energy culture where team members are empowered to take initiative and "figure things out"
• Company is in active growth and scaling phase, with significant travel and business development planned
• Team values creativity, adaptability, and strong communication across expanding departments

WHAT THEY OFFER YOU

• Competitive compensation package with stock options as part of equity upside
• Comprehensive health, dental, and vision insurance coverage
• 401(k) match: 100% on first 3% of contributions, 50% on the next 2%
• Rapidly growing AI company backed by Series A funding with significant scaling opportunities ahead
• Dynamic startup environment with a CEO who values initiative, problem-solving, and creative thinking
• Close partnership with company leadership—direct exposure to executive decision-making and business strategy
• In-office location with reverse commute advantage (near airport district, easy access to uptown)
• Fast-paced, high-growth culture where you'll have meaningful impact on company operations and success
• Extensive travel opportunities to support business development and executive meetings

WHERE IT IS LOCATED

• On-site (5 days/week) - Charlotte, NC (airport district near Tyvola and Billy Graham)

WHAT YOU WILL DO

• Coordinate comprehensive travel logistics, including flights, accommodations, and ground transportation for executive and team members
• Manage the CEO's calendar with strategic precision, scheduling meetings with investors, clients, and internal stakeholders
• Proactively anticipate executive needs and present scheduling recommendations and operational plans
• Communicate directly with investors and clients to arrange meetings and support business initiatives
• Serve as company reception point, handling incoming calls and inquiries on behalf of the organization
• Support additional executive and team member needs, including travel coordination and administrative tasks
• Take independent initiative to identify solutions and streamline processes with minimal direction

HOW YOU ARE QUALIFIED

• 7-10 years of executive assistant or administrative experience supporting C-suite executives
• Proficiency with Google Workspace, Slack, and modern AI tools (or ability to quickly learn them)
• Advanced calendar management and scheduling expertise, including complex travel coordination and logistics
• Strong initiative and problem-solving skills—able to anticipate needs, take ownership, and present solutions without extensive direction
• Excellent communication and interpersonal abilities with the maturity to manage both professional and personal administrative tasks
• Availability for flexible, extended hours and willingness to support the executive beyond standard business hours
• Comfort working with pets (must not have allergies to dogs and cats, as may be required for occasional house visits)