Executive Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

The Executive Administrative Assistant provides high-level administrative support to leadership, ensuring efficient day-to-day operations. This role is ideal for an early-career professional (0–2 years of experience) who is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage and maintain executive calendars, including scheduling meetings and appointments
• Coordinate internal and external meetings, including preparing agendas and meeting materials
• Arrange travel logistics such as flights, accommodations, transportation, and itineraries
• Handle correspondence, including emails, calls, and written communications on behalf of leadership
• Organize and maintain files, documents, and records (both electronic and physical)
• Support meeting logistics, including conference room setup and virtual meeting coordination
• Assist with expense reports, invoices, and basic administrative tracking
• Provide general administrative support and assist with special projects as needed
  
  

Qualifications

• 0–2 years of administrative or office support experience preferred
• Strong organizational skills with the ability to prioritize multiple tasks
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• High level of professionalism, discretion, and confidentiality
• Strong attention to detail and problem-solving skills
• Ability to work independently and as part of a team
  
  

Preferred Attributes

• Positive, proactive attitude with a willingness to learn
• Strong time management and adaptability in a dynamic environment
• Customer service mindset with a focus on supporting leadership effectively