Staff Accountant

Job description:

Job Overview

We are seeking a detail-oriented and experienced Staff Accountant to join our finance team. The ideal candidate will have a strong background in financial reporting, regulatory compliance (accounting software (Quickbooks, ProSeries, Sage 50 a Plus). This role offers an opportunity to work across various accounting disciplines, including corporate, governmental, and non-profit sectors, contributing to accurate financial management and reporting within a dynamic organization.

Duties:

• MUST be fluent Spanish speaker, bilingual preference.
• Perform bookkeeping and accounting data entry for client accounts.
• Calculate and file Sales Tax returns with the Florida Department of Revenue.
• Bank Reconciliation
• Prepare and assist with financial statements and maintain accurate financial records.
• Process and manage payroll for multiple clients.
• Configure payrollsystems in Sage 50 including direct deposit, printedchecks, and payroll setup.
• Prepare and file quarterly payroll tax returns(Forms 941 and RT-6) and annual payrollforms (Forms 940, W-2, and 1099).
• Monitor filing deadlines and ensure timely submission of payroll taxes, sales tax, and other compliance requirements.
• Schedule tax payments weekly,monthly, or quarterlyas required.
• Maintain and prepare monthly client lists for scheduled Form 941 payments and Sales Tax filings.
• Createand set up companies within the accounting system (Sage 50).
• Register companies in Electronic Federal Tax Payment System (EFTPS) and complete enrollments with the Florida Department of Revenue for federal and state tax payments, including unemployment and sales tax.
• Assist with and coordinate audits including those conducted by the Internal Revenue Service, Florida Department of Revenue, Workers’ Compensation, liability insurance carriers, and business sale audits.
• Prepare and respond to official correspondence from the Internal RevenueService and the Florida Department of Revenue.
• Prepare bank letters and other official documentation as requested by clients.
• Complete employment verification documentation when required.
• Prepare and submitapplications for Workers’Compensation Exemption certificates.
• Coordinate with IT support or software providers when technical issues.
• Maintain awareness of client deadlinesand compliance requirements.

Qualifications:

• Associate or Bachelor’s degree in Accounting, or equivalent certification preferred, but not a must.
• Strong knowledge of GAAP, accrual accounting, SOX compliance, and regulatory reporting standards.
• Proficiency with accounting software such as ProSeries, QuickBooks, Sage, Xero, PeopleSoft preferred, or similar platforms; advanced skills in Microsoft Excel required.
• Familiarity with financial concepts including debits & credits, journal entries, account analysis, and balance sheet reconciliation.
• Experience with tax preparation or tax experience is a plus.
• Knowledge of non-profit accounting principles (including LIHTC), securities law, wills & estate law is advantageous.
• Excellent analytical skills with the ability to interpret financial reports and conduct cash flow analysis.
• Strong organizational skills with attention to detail; ability to manage multiple tasks efficiently.
• Effective communication skills for preparing financial reports and collaborating across teams. This position offers an engaging environment where your expertise will directly impact the organization’s financial integrity and success. We value professional growth and are committed to fostering a collaborative workplace that encourages continuous learning and development within the field of accounting.