What are the responsibilities and job description for the Executive Assistant position at Acclaro Corporation?
In this position, we are seeking a highly organized, proactive, and discreet Executive Assistant to support our senior leadership team. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a key liaison between executives and internal/external stakeholders, ensuring smooth and efficient operations.
About Acclaro corporation
Acclaro Corporation is a pioneering medical technology company focused on developing game-changing solutions that address today's most challenging unmet needs in the global medical aesthetic market.
Description
Duties/Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate appointments
- Handle incoming calls, emails, and correspondence with professionalism and confidentiality
- Prepare reports, presentations, and documents for executive review
- Arrange domestic and international travel, including itineraries and accommodations
- Maintain organized filing systems and records, both digital and physical
- Liaise with internal departments and external partners on behalf of executives
- Anticipate executive needs and proactively address operational challenges
- Assist in planning and executing corporate events, board meetings, and conferences
- Ensure compliance with company policies and procedures in all administrative tasks
Skills& Abilities
- High level of discretion and integrity in handling confidential information
- Strong organizational and problem-solving abilities
- Ability to work independently and manage time effectively
Education and Experience:
- Bachelor’s degree or equivalent experience
- 3 years in a sales driven organization
- Medical devices experience a strong plus
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer