What are the responsibilities and job description for the Accounts Receivable Specialist position at Acclaro Corporation?
The Accounts Receivable Specialist role is critical to ensuring timely billing, cash collection, and accurate financial reporting as we scale both domestically and internationally. You will work cross-functionally with Sales and Operations while owning the day-to-day AR processes.
About Acclaro corporation
Acclaro Corporation is a pioneering medical technology company focused on developing game-changing solutions that address today's most challenging unmet needs in the global medical aesthetic market.
Description
About the Role
We are a rapidly growing medical device company looking for a hands-on, detail-oriented Accounts Receivable Specialist to join our finance team. This role is critical to ensuring timely billing, cash collection, and accurate financial reporting as we scale both domestically and internationally. You will work cross-functionally with Sales and Operations while owning the day-to-day AR processes.
Key Responsibilities
Customer Billing & Invoicing
- Create and issue accurate customer invoices in NetSuite based on sales orders, shipments, service milestones, and contract terms.
- Validate sales opportunities, POs, pricing, and delivery details using Salesforce and internal documentation.
- Maintain billing schedules for hardware, consumables, extended warranties, and service engagements.
- Ensure invoicing complies with ASC 606 requirements for bundled hardware/service arrangements (if applicable).
Cash Application & Collections
- Apply cash receipts daily within NetSuite, ensuring accuracy against open invoices.
- Monitor the AR aging report and proactively manage past-due balances.
- Conduct routine collections outreach; escalate payment issues to Sales and Leadership as needed.
- Maintain clear documentation of customer communications and resolution steps.
Customer Account Management
- Set up and maintain customer accounts in NetSuite, ensuring alignment with Salesforce account data.
- Monitor tax-exempt certificates and ensure compliance during billing.
- Resolve disputes and billing errors promptly, coordinating with Sales, Ops, and Support.
- Support credit review process for new and existing customers.
Reporting & Reconciliation
- Prepare and distribute weekly AR aging reports and cash forecasting inputs.
- Reconcile AR subledger to the general ledger monthly.
- Assist with month-end closing including revenue cutoffs, deferred revenue schedules, and AR-related journal entries.
- Support external audits with AR documentation, reconciliations, and testing samples.
Process Improvements & Systems
- Help refine end-to-end Order-to-Cash processes as the company scales.
- Collaborate with RevOps and Finance to streamline NetSuite and Salesforce integrations.
- Identify opportunities to automate billing, reminders, and cash application workflows.
- Ensure data quality and consistency between ERP and CRM systems.
Qualifications
- Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
- 2–5 years of AR, billing, or Order-to-Cash experience; startup or medical device experience a plus.
- Experience using NetSuite for AR functions is required; Salesforce experience strongly preferred.
- Strong understanding of invoicing, cash application, credit/collections, and revenue concepts.
- Excellent attention to detail, organizational skills, and communication skills.
- Ability to work in a fast-paced startup environment and manage competing priorities.
- Proficiency in Excel (vLookups, pivot tables, reconciliations).
Salary
$60,000 - $80,000 per year
Salary : $60,000 - $80,000
