Office Assistant/Receptionist

Overview
We are seeking a motivated and organized Office Assistant/Receptionist to join our team. This role is essential in ensuring smooth operations at our front desk and supporting various administrative functions. The ideal candidate will possess strong communication skills, a customer-oriented mindset, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Duties

• Greet visitors and clients warmly, providing excellent customer service at the front desk.
• Manage multi-line phone systems, directing calls appropriately and taking messages when necessary.
• Perform data entry tasks accurately and efficiently, maintaining organized records and files.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Handle clerical duties such as filing, proofreading documents, and maintaining office supplies.
• Utilize software tools including Microsoft Office and Google Workspace for various administrative tasks.
• Support bookkeeping tasks as needed, including invoicing and expense tracking through QuickBooks.
• Provide customer support by addressing inquiries and resolving issues promptly.
• Maintain confidentiality of sensitive information while adhering to office protocols.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with QuickBooks for basic bookkeeping tasks is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent typing skills with attention to detail for data entry and proofreading tasks.
• Bilingual abilities are a plus for enhancing communication with diverse clients.
• Familiarity with front desk operations and multi-line phone systems is advantageous.
• Previous experience in office management or administrative roles is highly desirable.
• Demonstrated customer service skills with a friendly demeanor and professional phone etiquette.
• Ability to manage time effectively while handling multiple responsibilities in a busy environment.
• Experience as a dental or medical receptionist is beneficial but not required. Join our team as an Office Assistant/Receptionist where you can contribute to creating a welcoming environment while developing your administrative skills in a supportive setting!

Job Type: Part-time

Pay: $19.00 - $20.00 per hour

Expected hours: No more than 24 per week

Benefits:

• 401(k)
• Flexible schedule

Work Location: In person

Salary : $19 - $20