LEGAL COORDINATOR - ADMINISTRATION

At Access: Supports for Living and our Access: Network partners, we help people live the healthiest and fullest lives possible - and we support our staff in doing the same. Across our family of organizations, team members work in mental health, substance use, disability, employment, housing, and family services, doing meaningful work in a collaborative and respectful environment. We offer supportive leadership, opportunities to learn and grow, competitive benefits, and the chance to build a career with purpose. If you’re looking for work that matters and a team that values what you bring, the Access Network is a great place to be.

Location: Middletown, NY
Hours: Mon-Fri 8:30am-5pm
Rate $70,000-$72,500/yr

OVERVIEW OF PRIMARY RESPONSIBILITES:
The Legal Coordinator will assist with the management of legal actions and contracts for the Access: Supports for Living Network. This includes working collaboratively with QA, Compliance, Talent Management, Information Technology, Central Administration, Finance, Leadership Council and program leaders to identify and mitigate risks, manage contracts, respond to and track legal inquiries and requests

PRIMARY FUNCTIONS:
General

• Research and advise on compliance, regulatory, risk, and corporate matters. Keep up to date on and communicate new legal requirements that may affect network operations.
• Provide support for general legal issues including drafting and reviewing internal policies and protocols, interpreting technical language and communicating the terms of contracts, and advising senior leaders on legal matters
• Obtain updates from external legal sources, insurance carriers, insurance brokers and agency staff to maintain the legal tracking log and insurance claims tracking log for the network
• Assist in maintaining and updating, as necessary, corporate bylaws, certificates of incorporation, and related corporate documents
• Ensure practices and policies align with New York State Non-Profit laws, rules, and regulations
• Understand and interpret applicable institutional policies and protocols, laws, regulations, rules, guidelines, etc.
• Supervise interns working on special legal projects

Contract Management

• Manage the electronic contract management system, including tracking, annual reviews, approvals, and workflows.
• Create, review, amend, analyze, negotiate and manage contracts, vendor agreements, professional service contracts, lease agreements, and routine legal contract documents (non-disclosures, confidentiality agreements, subpoenas, records requests, Business Associate Agreements, etc.)
• Identify and assist in resolving contract legal issues
• Review leases and contracts for insurance requirements, indemnity provisions and risk assessment. Recommend appropriate insurance values and deductibles for all physical damage, business interruption and liability insurance coverages.
• Under the supervision of the CAO, negotiate with insurance brokers, insurance companies and third party administrators (TPA) with respect to premiums, terms and conditions of all property, casualty, malpractice and liability insurance contract renewals, modification of existing contracts and placement of new insurance contracts as needed.
• Maintain relationships with insurance brokers, insurers, and TPAs and serves as one of the organization’s principal representatives with brokers, carriers, and TPAs. Assists with submitting insurance claims and notifications.
• Manage the contracting process including annual review of contracts, periodic KPI checks and reporting.

Legal Management

• Identify and assess legal risks arising from proposed contractual requirements
• Collaborate with external council when necessary for special projects
• Create legal reports and presentations for the board of directors
• Research and provide legal information to executive leadership as needed
• Research and provide information on disclosures of legal actions to maintain compliance with government systems
• Research and provide legal information on the development of agendas and actions relating to multiple housing development fund companies and affiliate organizations

Risk Management

• Assist in creating the Risk Management Plan and recommending risk management controls and systems
• Assist with developing, investigating and monitoring risk management and compliance standards, policies and protocols
• Anticipate, detect and report areas of potential exposure to ensure compliance, avoid costs, increase employee awareness, protect the reputation of the network and improve decision-making
• Advise and train staff on risk management, regulatory and compliance topics
• Support the information security program
• Assist with OMIG self-disclosures and tracking
• In conjunction with the QA and Compliance teams, conduct and/or oversee audits in accordance with Risk Management and Compliance Plans, regulatory requirements and the needs of the network
• Participates in Value Stream, QA, Compliance and other committee meetings as needed.
• Assist with meeting CARF, ISO, Joint Commission and other accreditation requirements.
• Complete special projects or other related duties as assigned

QUALIFICATIONS AND ATTRIBUTES:

• Excellent analytical, critical thinking and problem-solving skills and the ability to turn large amounts of information into manageable and usable data.
• Knowledge of federal and state contract laws and regulations
• Demonstrates high level of integrity, ethical standards and professionalism commensurate with the esteemed level of the position
• Must be self-motivated, able to work independently, manage time effectively and prioritize work to meet deadlines
• Ability to interpret and communicate legal and regulatory requirements
• Excellent computer skills required, specific experience with Microsoft Word, Excel, PowerPoint and data base management is required
• Knowledge of quality improvement, compliance and risk management processes
• Excellent communication and training skills required
• Exceptional organizational skills and attention to detail
• Emotionally and culturally intelligent- willing to innovate, learn and grow
• Experience completing or supporting audits and investigations
• Experience with risk management
• Ability to function effectively and collaboratively as part of a cross-functional team.
• Excellent negotiating skills
• Proven ability to work on multiple projects simultaneously
• Flexibility to work in changing business and legal/regulatory environments
• Quick and effective research skills to prepare quality legal strategies and perform in-depth research to support a case
• Strong communication skills and the ability to articulate information effectively verbally and in writing
• Solid listening skills

EDUCATION AND EXPERIENCE:

• Paralegal Certificate or Certified Paralegal preferred
• Bachelors degree in Legal Studies, Business Management or related field
• Two or more years of Contract Management experience preferred
• Two or more years working with legal professionals preferred

PHYSICAL CHARACTERISTICS:

• Must be able to sit or stand in front of a computer for hours at a time
• Must be able to travel throughout the Hudson Valley and NYC regions

IND2024

An Equal Opportunity Employer, including disability and Veterans

Salary : $70,000 - $72,500