Executive Assistant to the CEO

Overview
We are seeking a highly organized and proactive Executive Assistant to support our CEO in driving the company's strategic initiatives and daily operations. This dynamic role offers an exciting opportunity to work closely with senior leadership, manage complex schedules, coordinate projects, and ensure smooth administrative workflows. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional communication skills, and possess a passion for delivering outstanding executive support. This paid position provides valuable experience in executive administration and office management within a vibrant corporate setting.

Responsibilities

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Act as the primary point of contact for internal and external communications, demonstrating professional phone etiquette across multi-line phone systems.
• Prepare, proofread, and transcribe documents, reports, presentations, and correspondence with precision and attention to detail.
• Coordinate various projects and events, including planning logistics, booking venues, managing invitations, and overseeing event execution.
• Handle office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
• Support personal assistant responsibilities by managing personal appointments and errands as needed for the CEO.
• Utilize office software tools like Microsoft Office Suite to create spreadsheets, presentations, and reports efficiently.
• Conduct clerical tasks such as photocopying, faxing, filing, and managing front desk operations to ensure a welcoming environment.
• Maintain confidentiality of sensitive information while providing exceptional customer service to visitors and staff.
• Assist with onboarding new team members by coordinating orientation schedules and preparing necessary documentation.

Skills

• Proven experience in executive administrative support or as a personal assistant with strong organizational skills.
• Proficiency in Microsoft Office (Word, Excel PowerPoint), Google Workspace (Gmail, Docs), and data entry tools.
• Excellent typing speed combined with transcription and proofreading abilities for accurate document preparation.
• Skilled in event planning, project coordination, office management, and bookkeeping (QuickBooks experience preferred).
• Strong calendar management capabilities using Microsoft Outlook Calendar or similar scheduling tools.
• Exceptional phone etiquette skills across multi-line systems coupled with customer service expertise.
• Knowledge of office procedures such as filing systems, front desk operations, and clerical tasks to ensure seamless workflow.
• Ability to handle multiple priorities efficiently while maintaining attention to detail under tight deadlines.
• Familiarity with DocuSign for electronic document signing processes is a plus. Join us in this rewarding role where your organizational talents will directly contribute to our leadership’s success! We value energetic professionals who are eager to make an impact through meticulous support and proactive project management in a vibrant corporate environment.

Job Types: Full-time, Part-time

Pay: $36,000.00 - $61,400.23 per year

Work Location: Hybrid remote in Jupiter, FL 33458

Salary : $36,000 - $61,400