Office Assistance

Job Overview
We are seeking a dynamic and organized Office Assistance to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support across administrative, clerical, and customer service areas. The ideal candidate will be energetic, detail-oriented, and possess a strong ability to multitask while maintaining professionalism. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced environment, contributing to overall team success and efficiency.

Duties

• Greet visitors and manage front desk operations with friendly professionalism
• Answer multi-line phone systems promptly and courteously, directing calls efficiently
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Manage calendar appointments, schedule meetings, and coordinate appointments using Google Workspace or Microsoft Office tools
• Support bookkeeping tasks using QuickBooks or similar accounting software when needed
• Assist with general office management tasks such as supply inventory, mail distribution, and maintaining office cleanliness
• Provide excellent customer support by responding to inquiries and ensuring positive interactions
• Handle clerical duties including typing correspondence, organizing files, and maintaining records with strong attention to detail

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or other bookkeeping software is highly desirable
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent phone etiquette and experience managing multi-line phone systems
• Bilingual abilities are a plus for serving diverse clients and visitors
• Proven office management experience with a focus on efficiency and accuracy
• Exceptional data entry skills with high typing speed and accuracy
• Knowledge of medical or dental receptionist procedures is advantageous
• Personal assistant or administrative experience that demonstrates reliability and discretion
• Ability to handle proofreading tasks meticulously while maintaining confidentiality
• Strong time management skills to meet deadlines consistently
• Familiarity with office equipment such as printers, scanners, and fax machines
• Demonstrated customer service skills with a friendly, professional demeanor

This role is perfect for motivated individuals eager to grow their administrative expertise while supporting a vibrant team. Join us to make a meaningful impact through your organizational talents!

Job Type: Part-time

Pay: $18.00 per hour

Expected hours: 20 per week

Work Location: In person

Salary : $18