Fiscal and Administrative Specialist (Part - Time)

Working Title: Fiscal and Administrative Specialist (Part - Time)

State Role Title: Administrative and Office Specialist III

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Access and Enrollment

Department: 520125 - GEAR UP Staunton Year 2

Pay Rate: Hourly

Specify Range or Amount: $20.00 per hour

Is this a JMU only position? No

Is this a grant-funded position? Yes. This is a grant-funded position and is contingent upon continued funding.

Is this a Conflict of Interest designated position? No

Beginning Review Date: 10/31/2025

About JMU:

General Information:

Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) seeks a part-time Administrative Assistant to provide support through a variety of fiscal and administrative duties.

James Madison University is proud to partner with Staunton City Schools to implement a GEAR UP grant. GEAR UP is a federally funded program that empowers first-generation and underrepresented students on their path to college through college access and readiness programs.

Duties and Responsibilities:

The Fiscal and Administrative Specialist works to maintain the efficiency and effectiveness of office operations and serves as the primary fiscal manager for the office.

• Provide administrative support to the Project Director and GEAR UP staff.
• Answer phones and greet visitors to the office. Prepare written correspondence.
• Coordinate travel plans and reimbursements for GEAR UP staff.
• Coordinate meetings and events including reserving space and setting up catering.
• Oversee daily office operations including purchasing, incoming and outgoing mail, paperwork processing and work order requests.
• Maintain financial records and reconcile all expenditures monthly.
• Maintain and reconcile all match forms which includes communicating and obtaining signatures from various school employees including teachers and administrative staff.

Qualifications:

Required:

• Proficiency in Microsoft Office, especially Excel, Word and Outlook.
• Proficiency in current administrative and office practices, including data management and financial record keeping.
• Experience and demonstrated knowledge of fiscal management such as reconciliation and a general understanding of basic accounting procedures.
• Ability to manage confidential and sensitive information.
• Demonstrated ability to adapt and learn new systems.
• Strong interpersonal skills and customer service experience with demonstrated excellence in oral and written communication.
• Ability to organize, prioritize and multi-task in a dynamic environment.
• Ability to take initiative and work independently to complete a variety of tasks with exceptional attention to detail and accuracy.

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.