What are the responsibilities and job description for the Executive Assistant to the CEO position at accentedge, LLC?
We are seeking a highly organized and proactive Executive Assistant to the CEO at accentedge. In this pivotal role, you will support the CEO by managing schedules, coordinating communication, and overseeing various administrative tasks to ensure the smooth operation of the executive office. The ideal candidate will have a keen understanding of office dynamics and the ability to coordinate multiple priorities with attention to detail.
Key Responsibilities
- Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements to optimize time and tasks.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Draft and manage correspondence, reports, and presentations for executive meetings.
- Prepare agendas, take minutes, and follow up on action items during meetings.
- Assist in project management and coordination of key initiatives, ensuring timely completion and communication of milestones.
- Organize company events, board meetings, and team building activities as needed.
- Maintain confidentiality and handle sensitive information with integrity.
- Continuously seek ways to improve efficiency and effectiveness in the executive office.
- 5 years of experience as an executive assistant or in a similar role supporting upper management.
- Exceptional organizational and multitasking skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with a high level of professionalism.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Demonstrated ability to manage complex schedules and work under tight deadlines.
- Strong analytical and problem-solving skills with attention to detail.
- Ability to work independently and collaboratively within a fast-paced environment.
- Experience in a tech or startup environment is a plus.
Preferred Qualifications
- Bachelor’s degree in Business Administration or a related field.
- Familiarity with project management tools and software.
- Experience in handling sensitive and confidential information.
- Ability to work flexible hours as needed to accommodate the CEO’s schedule.
