Project Coordinator

Project Coordinator

Job Description

Department: Operations

Job Status: Full-Time

FLSA Status: Salary-Exempt   

Reports To: Director of Operations

Location: The Woodlands, TX

Amount of Travel Required: 15-25%

Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Positions Supervised: N/A

AIP Level: Level 7

POSITION SUMMARY:

The Project Coordinator for Accelerated Mobile Power (AMP) serves as the central coordination point between Field Operations, Procurement, Accounts Payable (AP), and Accounts Receivable (AR) for all AMP projects. The role acts as a single point of contact for purchase orders, vendor coordination, invoice tracking, and rebill management to streamline administrative workflows and improve financial visibility.

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may")

• Serves as the primary interface between Field Supervisors, Managers, and Procurement for all PO requests.
• Ensures all PO requests are complete and accurate.
• Tracks PO lifecycle from request through issuance.
• Maintains visibility on open requests and follows up with Procurement.
• Supports compliance with procurement KPIs.
• Acts as the central point of contact for AP related to vendor invoices.
• Tracks invoices against POs and ensures proper coding and approval.
• Resolves discrepancies between invoices and POs.
• Ensures timely invoice processing.
• Serves as the primary liaison for AR on rebillable expenses.
• Tracks and validates rebillable costs.
• Maintains a rebill log to ensure proper billing to clients.
• Provides administrative support to Field Supervisors during mobilization and demobilization coordination.
• Assists with vendor management and supports cost tracking and budget visibility.
• Maintains trackers for PO status, invoices, and rebills and provides reporting to leadership.
• Identifies inefficiencies and improves processes.
• Performs other related duties as assigned to assist with successful operations and business continuity.

POSITION REQUIREMENTS

• Must be legally authorized to work in the United States without the need for sponsorship. 
• Must be at least 18 years of age or older. 
• Successfully passes all applicable general pre employment testing including but not limited to: background check, pre employment drug screening, pre employment fit tests, pre employment aptitude and/or competency assessment(s).
• Proficiency in spoken English language
• U.S. Driver’s License required. Employment is contingent upon meeting company driving standards, including an acceptable Motor Vehicle Record (MVR) in accordance with Company policy.

EDUCATION/EXPERIENCE LEVEL

Required:

• High school diploma or GED required.
• Project Management Professional (PMP) Certification or a Bachelor’s Degree in a related field preferred.
• Minimum of three (3) years of experience in project coordination or a related administrative operations role.
• Demonstrated understanding of procurement, Accounts Payable (AP), and Accounts Receivable (AR) workflows. 
• Prior experience utilizing ERP or CMMS systems required.

QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES

• Advanced skills in Microsoft Excel and data reporting to maintain accurate trackers and visibility.
• Exceptional organizational skills with the ability to maintain accuracy in PO coding, invoice tracking, and rebill validation.
• Strong interpersonal skills to act as a central liaison between field teams, vendors, and corporate departments.
• Ability to identify discrepancies in financial documentation and implement process improvements to resolve inefficiencies.
• Proven ability to manage a high volume of administrative requests while meeting established KPIs and deadlines.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Employee works indoors in an office setting, primarily sitting for extended periods at a desk station. The role requires keyboarding and repetitive motions with wrists, hands, and fingers. Vision abilities required include close vision and the ability to adjust focus while reading and staring at a computer monitor. The Employee must speak clearly and audibly, and have the ability to hear, understand, and distinguish speech and other sounds (e.g., building alarms) from in person speech, telephone, or remote communication. While in the office, the Employee may be called upon to stand, kneel, push, pull, reach overhead, stoop, crouch, climb, and lift; therefore, the Employee should be able to independently lift 25 lbs. 

Work hours may include or includes early morning, late evenings, and weekends, depending on business necessity.

AAP/EEO STATEMENT

The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws. Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status. It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.

*All field and shop employees and potential employees performing or assuming roles that require exposure to industrial activities, including, but not limited to, roles in shop or field operations environments, must be able to effectively communicate and comprehend the English language. This provision does not purport to require employees to always speak only English in the workplace or otherwise prevent employees from speaking non English languages, provided that such employees are able to effectively communicate and comprehend English to satisfy the company’s expectations and business objectives. 

English comprehension is necessary to ensure employees:

• Understand all health and safety communications. 
• Possess a sufficient level of relevant equipment knowledge.
• Comprehend verbal and written communications from the company and other employees.
• Comprehend all operational and safety procedures.
• Understand alerts and emergency notifications, including Responses to Alerts, Warnings and Emergencies.
• Understand the contents of announcements and/or radio communications.
• Are able to effectively and independently communicate with customers, supervisors, and colleagues.
• Are able to prevent workplace accidents and/or injuries through effective communication.

The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities. 

Last Revised: 05.2026